RFQ-Selection of vendor for the supply, delivery, and Installation of Generator to DAI/LEAD’s Office in Buchanan, Grand Bassa, County
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:3 weeks ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:September 19, 2024
USAID-funded Local Empowerment for Accountability and Decentralization (LEAD) project
| USAID Local Empowerment for Accountability and Decentralization (LEAD) REQUEST FOR QUOTATION (RFQ) Issue Date: September 10, 2024
Request No: LEAD-RFQ-2024-0017
NOTICE: Prospective Offerors who have received this document from a source other than the LEAD project should immediately contact LGGAprocurement@dai.com and provide their name and mailing address so that any amendments to this RFQ or other solicitation-related communications can be sent directly to them. Any prospective Offeror who fails to register their interest with DAI/LEAD assumes complete responsibility if they do not receive communications prior to the closing date of this RFQ. Any amendments to this solicitation will be issued via email. Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Offerors will not be reimbursed for any costs associated with the preparation of their quote. No discussions or negotiations are permitted with Offerors under this RFQ. Offerors shall submit their best and final price. |
Request for Quotations
Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project, is seeking quotations from qualified vendors to generator in its Grand Bassa’ Office. The LEAD project will improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much needed quality services at the sub-national level.
| 1. RFQ No. | LEAD-RFQ-2024-0017 | ||||
| 2. Issuance Date | |||||
| 3. Title | Selection of vendor for the supply, delivery, and Installation of Generator to DAI/LEAD’s Office in Buchanan, Grand Bassa, County | ||||
| 4. Issuing Office | DAI Global, LLC USAID-funded LEAD project 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B Monrovia, Liberia | ||||
| 5. Email Address for Submission of Quotations | All quotes must be submitted by email to LGGAprocurementInbox@dai.com with “LEAD-RFQ-2024-0017” in the email subject | ||||
| 6. Deadline for Receipt of Quotes | 17:00 GMT, | September 19, 2024 | |||
| 7. Submission of Questions / Clarification Requests | Offerors may submit questions and requests for clarifications by email no later than September 18th, 2024 at 13:00 GMT. Please only submit questions to: LGGAprocurement@dai.com. All questions received will be compiled and answered in writing and distributed to all registered Offerors. Warning: Please note that the email address to receive the quotations mentioned in section 5 is different from the email address specified in section 7 here. Quotations submitted to the wrong address may not be accepted. | ||||
| 8. Anticipated Award Type | DAI anticipates awarding a Purchase Order (PO). Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote. | ||||
| 9. Basis for Award | An award will be made to the responsible Offeror whose quotation is responsive to the terms and conditions of this RFQ and is most advantageous to DAI, considering price or/and other factors included in this RFQ. To be considered for award, Offerors must follow the instructions provided in this RFQ, submit a complete quotation (see section 11), meet all of the requirements identified in Sections 12 and 13, and produce a SAM number (see section 14) prior to award. | ||||
| 10. Technical Specifications and Requirements | 1. See Attachment A | ||||
| 11. Complete Quotation Response | A complete submission in response to this RFQ includes: 1. Attachment B – Cover letter | ||||
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| 12. General Instructions to Offerors |
United States Dollars (USD) only exclusive of Value Added Tax (VAT). DAI will seek VAT exemption in Liberia as permitted under the DAI prime contract. |
| 13. Determination of Responsibility | DAI will not enter into any type of agreement with a vendor prior to ensuring the vendor’s responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:
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| 14. Geographic Code | Under the authorized geographic code of 935 for its contract DAI may only procure goods and services from authorized countries. DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions include Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI. |
| 15. Prohibited Technology | Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25. |
| 16. Unique Entity ID (SAM) | All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain a Unique Entity ID (SAM) prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the selfcertification statement if the Bidder claims exemption for this reason. For those required to obtain a Unique Entity ID (SAM) you may request Attachment C: Instructions for Obtaining a Unique Entity ID (SAM)For those not required to obtain a Unique Entity ID (SAM), you may request Attachment D: Self-Certification for Exemption from Unique Entity ID (SAM) Requirement |
| 17. Compliance with Terms and Conditions | The bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment B. |
| 18. Anti-Corruption and AntiBribery Policy and Reporting Responsibilities | DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption:
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These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business. Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor or DAI staff to:
By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions and possible suspension and debarment by the U.S. Government. | |
| 19. Cancellation of procurement procedure | DAI may, at any time, cancel this RFQ before a final award is made. |
Scope of Works-/Specifications and technical requirements
I. Technical specifications of equipment
| # | Item description | Technical specifications | Quantity |
| 1 | 10 KVA Generator | Rated power: 8kw (10kVA)Max power: 8.5kw (10.6kVA) Air cooled diesel engine 1-phase/3-phase switch with canopy AVR type alternator electric start with 36ah battery 26L fuel Tank or relevant 3 in 1 digital meter (V/HZ/hrs) Warranty: 1 year
| 1 |
II. Place of delivery
The Generator shall be delivered in DAI LEAD office in Buchanan, Grand Bassa County
III. Technical data sheet
The offeror must provide the manufacturer’s data sheet of the proposed equipment.
IV. Manufacturer authorization
The offeror must provide an authorization from the manufacturer or an authorized distributor. The Supplier is not required to be a Manufacturer of the Original Equipment. Instead of the manufacturer’s authorization, the authorization of a distributor approved by the manufacturer is admissible. In this case, the Supplier must attach to its Offer the approval by the manufacturer of said authorized distributor.
V. Delivery period
The generator must be delivered within five (5) calendar days after the signature of the purchase order.
VI. Equipment testing
At the time of receiving the generator, DAI will ensure of the following:
- The generator and all accessories are delivered in good condition.
- The generator and all accessories are delivered new.
- All items meet the technical specifications of the Purchase order.
- Real-life operating test of the generator done.
VII. Vendor 889 assurance letter
The selected vendor will be required to sign DAI’s vendor 889 assurance letter prior award which provide assurance that any communication technology or service provided to or to be provided to DAI is neither manufactured by, nor contains substantial or essential components necessary for the proper function or performance of the equipment/service from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
VIII. Payment Terms
The offeror will be paid in full by wire transfer after delivery completion within 30 days upon receipt of an invoice and proof delivery.
ATTACHMENT B:
COVER LETTER
Instruction: submit on company letterhead
Dear DAI/LEAD:
We, the undersigned, provide the attached quotation in accordance with LEAD-RFQ-2024-0017 dated [Insert full date]. Our attached quote complies with the price schedule template provided as Attachment D in the subject RFQ and the prices provided are VAT exclusive. Our quote shall be binding upon us subject to the modifications.
I certify a validity period of 30 days for the rates provided in the attached quotation. I have read and understood fully the instructions provided in the subject RFQ and its Attachment F, which I intend to fully comply.
We understand that DAI is not bound to accept any quotation it receives, and that DAI will not reimburse any costs associated with the preparation of this quotation.
Name and Title of Signatory:
Name of Firm:
Address:
Telephone:
Email:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
ATTACHMENT C:
VENDOR’S TECHNICAL OFFER FORM
(To be fill out by the Vendor)
Instruction: submit on company letterhead
| # | Description | Technical specifications of the proposed equipment including make and model | Quantity | Number of years of warranty offered | Proposed delivery time |
| 1 |
Attachment D:
PRICE SCHEDULE
Instruction: Please Date, Sign, and Stamp Price Schedule on Company Letterhead
| Item No. | Item Name | Specifications | QTY | Unit | Country of origin | Warranty period | Proposed Delivery period | Unit Price VAT exclusive (USD) | Total Price VAT exclusive (USD) |
| 1 | 10 KVA Generator | Rated power: 8kw (10kVA)Max power: 8.5kw (10.6kVA) Air cooled diesel engine 1-phase/3-phase switch with canopy AVR type alternator electric start with 36ah battery 26L fuel Tank or relevant 3 in 1 digital meter (V/HZ/hrs) Warranty: 1 year -Transportation and installation fees include cable, switch, breaker, etc. -Generator has wheels for easy maneuver. -Generator has a silencer/ a rated sound level of50-60 decibel (dB). | 1 | Each | |||||
| GRAND TOTAL IN UNITED STATES DOLLARS VAT EXC LUSIVE | $ | ||||||||
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Attachment E:
Past Performance Reference
Client # 1
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Client # 2
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Client # 3
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Attachment F:
Representations and Certifications of Compliance
Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.
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| 11. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein. By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein and will be asked to sign these Representations and Certifications upon award. |
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