JOB DESCRIPTION

POSITION: Secretary for the General Manager’s Office

CLASSIFICATION: A 1

REPORT TO: General Manager

DEPARTMENT: Administration

About the company

A Liberian beverage pioneer since 1961, our passion at Monrovia Breweries Inc. is to quench the thirst of our customers by having them enjoy our high-quality products at a great value. We will be respected as an innovative, community-minded business that is growing, profitable, and a great place to work. Monrovia Breweries is currently recruiting for the position mentioned above.

Job Summary:

The Secretary to the General Manager is responsible for providing comprehensive support to the General Manager (GM) in administrative tasks, scheduling, communication, and coordination. This role requires a high level of professionalism, confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Administrative Support:

• Manage and organize the GM’s schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls, ensuring timely and appropriate responses.
• Maintain filing systems, both electronic and physical, ensuring documents are easily accessible.

Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas, distributing meeting materials, and taking minutes.
• Arrange facilities, equipment, and refreshments as needed for meetings.
• Follow up on action items from meetings to ensure completion.

Communication:

• Act as the point of contact between the GM and internal/external stakeholders.
• Draft and send communications on behalf of the GM.
• Ensure information flow within the organization is efficient and clear.

Office Management:

• Oversee office supplies and equipment, ensuring necessary items are stocked and functional.
• Coordinate with other departments for office-related needs and services.

Confidentiality:

• Maintain confidentiality of sensitive information and handle all tasks with discretion.
• Ensure that confidential records are protected and secure.

Qualifications:

• Education: High school diploma or equivalent; a Bachelor’s degree in Business Administration or related field is preferred.
• Experience: Minimum of 3-5 years of experience in an administrative role, preferably supporting senior management.

Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and prioritize tasks.
• A high degree of attention to detail and accuracy.
• Professional appearance.

Working Conditions:

• Full-time position.
• Knowledge of customer service
• Ability to work under pressure
• Ability to prioritize work and meet deadlines

How To Apply

Interested candidates are required to submit a detailed CV and cover letter, names and addresses of three (3) work-related referees, and phone numbers to: applications@monbrew.com by latest 20th of October 2024. We greatly appreciate your interest in working with MBI, but we’ll only be able to contact shortlisted candidates.

Monrovia Breweries Inc. is an equal-opportunity employer. We welcome applications from all sections of society.