Selection of vendors for the supply and delivery of Office Furniture, Equipment & other Items for the Lead Project field Offices in Grand Bassa, Bong & Nimba Counties
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:1 month ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:August 16, 2024
USAID-funded Local Empowerment for Accountability and Decentralization (LEAD) project
| USAID Local Empowerment for Accountability and Decentralization (LEAD) REQUEST FOR QUOTATION (RFQ) Issue date: August 6th, 2024
Request No: LEAD-MON-2024-015
NOTICE: Prospective Offerors who have received this document from a source other than the LEAD project should immediately contact LGGAprocurement@dai.com and provide their name and mailing address so that any amendments to this RFQ or other solicitation-related communications can be sent directly to them. Any prospective Offeror who fails to register their interest with DAI/LEAD assumes complete responsibility if they do not receive communications prior to the closing date of this RFQ. Any amendments to this solicitation will be issued via email. Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Offerors will not be reimbursed for any costs associated with the preparation of their quote. No discussions or negotiations are permitted with Offerors under this RFQ. Offerors shall submit their best and final price. |
Request for Quotations
Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project, is seeking quotations from qualified vendors to provide Stationeries in Lead’s office in Monrovia. The LEAD project will improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much needed quality services at the sub-national level.
| 1. RFQ No. | LEAD-RFQ-2024-015 | ||||
| 2. Issuance Date | August 6, 2024 | ||||
| 3. Title | Selection of vendors for the supply and delivery of Office Furniture, Equipment & other Items for the Lead Project field Offices in Grand Bassa, Bong & Nimba Counties | ||||
| 4. Issuing Office | DAI Global, LLC USAID-funded LEAD project 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B Monrovia, Liberia | ||||
| 5. Email Address for Submission of Quotations | All quotes must be submitted by email to LGGAprocurementInbox@dai.com with “LEAD-RFQ-2024-015” in the email subject line. Any other form of submission will not be accepted. | ||||
| 6. Deadline for Receipt of Quotes | 17:00 GMT, | August 15, 2024 | |||
| will not be | |||||
| 7. Submission of Questions / Clarification Requests | Offerors may submit questions and requests for clarifications by email no later than August 14th, 2024 at 13:00 GMT. Please only submit questions to: LGGAprocurement@dai.com. All questions received will be compiled and answered in writing and distributed to all registered Offerors. | ||||
| 8. Anticipated Award Type | DAI anticipates awarding a Purchase Order (PO). Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote. | ||||
| 9. Basis for Award | An award will be made to the responsible Offeror whose quotation is responsive to the terms and conditions of this RFQ and is most advantageous to DAI, considering price or/and other factors included in this RFQ. To be considered for award, Offerors must follow the instructions provided in this RFQ, submit a complete quotation (see section 11), meet all of the requirements identified in Sections 12 and 13, and produce a SAM number (see section 14) prior to award. | ||||
| 10. Technical Specifications and Requirements | 1. See Attachment A | ||||
| 11. Complete Quotation Response | A complete submission in response to this RFQ includes: 1. Attachment B – Cover letter | ||||
| |
| 12. General Instructions to Offerors |
United States Dollars (USD) only exclusive of Value Added Tax (VAT). DAI will seek VAT exemption in Liberia as permitted under the DAI prime contract. |
| 13. Determination of Responsibility | DAI will not enter into any type of agreement with a vendor prior to ensuring the vendor’s responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:
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| 14. Geographic Code | Under the authorized geographic code of 935 for its contract DAI may only procure goods and services from authorized countries. DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions include Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI. |
| 15. Prohibited Technology | Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25. |
| 16. Unique Entity ID (SAM) | All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain a Unique Entity ID (SAM) prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the self-certification statement if the Bidder claims exemption for this reason. For those required to obtain a Unique Entity ID (SAM) you may request Attachment C: Instructions for Obtaining a Unique Entity ID (SAM)For those not required to obtain a Unique Entity ID (SAM), you may request Attachment D: Self-Certification for Exemption from Unique Entity ID (SAM) Requirement |
| 17. Compliance with Terms and Conditions | The bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment B. |
| 18. Anti-Corruption and Antibribery Policy and Reporting Responsibilities | DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption:
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These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business. Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor or DAI staff to:
By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions and possible suspension and debarment by the U.S. Government. | |
| 19. Cancellation of procurement procedure | DAI may, at any time, cancel this RFQ before a final award is made. |
Scope of Works-/Specifications and technical requirements
I. Technical specifications of stationeries
| N0 | Item description | Technical specifications | Picture | Quantity | ||||||||||||||||||||||||||||||||||||||||||
| 1 | Office Desk | 160X80CM with drawer (2-3) | 9 | |||||||||||||||||||||||||||||||||||||||||||
| 2 | Semi executive office | hard back swivel chair, Adjustable headrest, chair back, seat, armrests, and seat back tilt and tension; Seat is height-adjustable from 17 5/8” to 22”; Weight capacity of up to 300 lb. | 9 | |||||||||||||||||||||||||||||||||||||||||||
| 3 | Mid heigh cabinet | Steel metal Cabinet 2 shelves H1100 mm to 1490 maximum Lockable Door Steel Grey color is preferable | 6 | |||||||||||||||||||||||||||||||||||||||||||
| 4 | Conference Table | With dimensions of 1.500 mm x 3.600 mm and an ergonomic height of 750 mm, it can accommodate 12 – 14 people | 1 | |||||||||||||||||||||||||||||||||||||||||||
| 5 | Conference Chair | Conference chair: discreet black with a chrome frame, backrest: 470 mm high and is made of breathable mesh fabric. The chair has a seat height as well as a seat surface of 490 mm x 500 mm, solidly processed base, the armrests made of indestructible plastic and the seat made of hard-wearing textile fabric ensure a long-lasting and pleasant sitting experience. | 54 | |||||||||||||||||||||||||||||||||||||||||||
| 6 | Air conditioners 9000 BTU | ROCH, LG, Samsung, Gibson Hisense, | Not required | 9 | ||||||||||||||||||||||||||||||||||||||||||
| 7 | Air conditioners 12000 BTU | ROCH, LG, Samsung, Gibson Hisense | Not required | 3 | ||||||||||||||||||||||||||||||||||||||||||
| 8 | Window blinds | roll in and out (high quality) |
| Quantity indicated per county | ||||||||||||||||||||||||||||||||||||||||||
| 9 | Refrigerator | Double Door 253 to 300 Liters Width: 555 – 585 mm Depth: 620 – 688 mm Height: 1545 – 1570 mm Freezer Location: Bottom Freezer shelves: 2 or 3 Door basket Drawers: 1 or 2 Vegetable basket Shelves: 2 at minimum General warranty: 1 year minimum Compressor warranty: 5 years | Not required | 3 | ||||||||||||||||||||||||||||||||||||||||||
| 10 | Standing fan | 3 speed settings, Durable 450mm fan blade, 5 blade large air diffusion, Adjustable height pedestal base 100cm to 134cm, Simple tool assembly, Ideal for all rooms, Easily carry. | 6 | |||||||||||||||||||||||||||||||||||||||||||
| 11 | Microwave | Capacity (L): 20 – 25 Microwave Power (W): 700 – 950 Color: Face – Stainless Steel Color Outer Body: Metallic silver or equivalent Door Window Finish: Glass Control Panel: Pop-up Dial & Button Display: LCD Timer: 60 minutes at least Maximum Power Input (W, A): 1500,6.2 Outer Dimensions (W x H x D mm): 488 x 279 x 395 minimum Oven Cavity Dimensions (W x H x D mm): 315 x 206 x 353 minimum Inclusive glass turntable | Not required | 3 | ||||||||||||||||||||||||||||||||||||||||||
| 12 | Electric kettle | Size: 0.5,1.0,1.5 Ltr Fast Boiling of Water Hygienic Stainless Steel, Plastic Body Sealed Teflon Coated Heating Element for Hygienic Boiling of water Completely Shock Proof On/Off Indicating Light | Not required | 3 | ||||||||||||||||||||||||||||||||||||||||||
| 13 | Printer table with drawer | Approximately 60 cm Height: 80cm 1 – 2 shelves | 3 |
II. Place of delivery
The Furniture, equipment and other items shall be delivered in DAI LEAD offices in Buchannan, Grand Bassa, Gbarnga, Bong County and Ganta, Nimba. The successful bidder will be given the full details staff that will received items.
III. Technical data sheet
The offeror must provide the manufacturer’s data sheet of the proposed equipment.
IV. Manufacturer authorization (not applicable)
The offeror must provide an authorization from the manufacturer or an authorized distributor. The Supplier is not required to be a Manufacturer of the Original Equipment. Instead of the manufacturer’s authorization, the authorization of a distributor approved by the manufacturer is admissible. In this case, the Supplier must attach to its Offer the approval by the manufacturer of said authorized distributor.
V. Delivery period
Stationeries must be delivered within ten (10) calendar days after the signature of the purchase order.
VI. testing
At the time of receiving the equipment, DAI will ensure of the following:
- All equipment/supplies/stationeries etc. are delivered in good condition.
- All equipment/supplies and accessories delivered are new.
- All items meet the technical specifications of the Purchase order.
- Real-life operating test of the cartridges delivered.
VII. Vendor 889 assurance letter
The selected vendor will be required to sign DAI’s vendor 889 assurance letter prior award which provide assurance that any communication technology or service provided to or to be provided to DAI is neither manufactured by, nor contains substantial or essential components necessary for the proper function or performance of the equipment/service from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
VIII. Payment Terms
The offeror will be paid in full by wire transfer after delivery completion within 30 days upon receipt of an invoice and proof delivery.
ATTACHMENT B:
COVER LETTER
Instruction: submit on company letterhead
Dear DAI/LEAD:
We, the undersigned, provide the attached quotation in accordance with LEAD-RFQ-2024-0012 dated [Insert full date]. Our attached quote complies with the price schedule template provided as Attachment D in the subject RFQ and the prices provided are VAT exclusive. Our quote shall be binding upon us subject to the modifications.
I certify a validity period of 30 days for the rates provided in the attached quotation. I have read and understood fully the instructions provided in the subject RFQ and its Attachment F, which I intend to fully comply.
We understand that DAI is not bound to accept any quotation it receives, and that DAI will not reimburse any costs associated with the preparation of this quotation.
Name and Title of Signatory:
Name of Firm:
Address:
Telephone:
Email:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
ATTACHMENT C:
VENDOR’S TECHNICAL OFFER FORM
(To be fill out by the Vendor)
Instruction: submit on company letterhead
| # | Description | Technical specifications of the proposed equipment including make and model | Quantity | Number of years of warranty offered | Proposed delivery time |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 | |||||
| 7 |
Attachment D:
PRICE SCHEDULE
Instruction: Please enter details from attachment A and Date, Sign, and Stamp Price Schedule on Company Letterhead
| Item No. | Item Name | Specifications | Quantity | Unit | Country of origin | Warranty period | Proposed Delivery period | Unit Price VAT exclusive (USD) | Total Price VAT exclusive (USD) |
| 1 | As specified in Attachment A | N/A | |||||||
| 2 | As specified in Attachment A | N/A | |||||||
| 3 | As specified in Attachment A | N/A | |||||||
GR | AND TOTAL IN UNITED STATES DOLLARS VAT EXC | LUSIVE | $ | ||||||
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Page 13 of 16
Attachment E:
Past Performance Reference
Client # 1
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| . | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Client # 2
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Client # 3
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: | |
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Attachment F:
Representations and Certifications of Compliance
Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.
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| 11. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein. By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein and will be asked to sign these Representations and Certifications upon award. |
Delivery period:The items should be delivered as follows:
Package Office furniture, equipment and others – immediately deliver from signature of the purchase order.
Installation fees: Included
Warranty period:The supplier shall provide a twelve-month (12) warranty for the office furniture against manufacturer defects and an after-sales service.
Place of delivery:The Furniture, equipment and other items shall be delivered in DAI LEAD offices in Buchannan, Grand Bassa, Gbarnga, Bong County and Ganta, Nimba.
Furniture and Equipment testing:
At the time of receiving the furniture, DAI will ensure of the following:
- All furniture and equipment are delivered in good condition.
- All furniture and equipment delivered are new.
- All furniture and equipment meet the technical specifications of the Purchase Order.
Payment Terms:The offeror will be paid in full by wire transfer after delivery completion within 30 days upon receipt of an invoice and proof delivery.
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