IFAD-Project Implementation Unit
Program Management Unit (PMU)
Ministry of Agriculture Annex
University of Liberia Campus, Fendell
Post Title: Senior Administrator & HR Officer(1)
Reports to: Project Coordinator, IFAD-PIU Projects
Programme Management Unit (PMU),
Ministry of Agriculture
Primary Location: Monrovia
Start Date: December 1, 2019
Contract Period: One (1) year renewable
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Key results expected / major functional activities include:
Specifically, the Senior Administrator & HR Officer will:
• Be knowledgeable of and upholds regulations, established Project policies and procedures, objectives and
operational standards.
• Ensure that staff complies with existing laws, regulations, standards, policies and procedures set out by
IFAD/Ministry of Agriculture.
• Under the supervision of the Project Coordinator, coordinates with Technical Staff on the development of Annual
Work plans and Budget, short term goals and objectives for the TCEP IFAD- PIU/MOA.
• Ensure that effective and efficient operational services are delivered in a timely and customer-oriented focus.
• Ensure that an effective Quality Improvement program is in place at the PMU.
• Collaborate with other senior staff professionals in management to review, investigate, develop and/or implement
the necessary systems, process improvements as they relate to efficient and effective services delivery.
• Ensure that Performance Appraisal Reports are completed in accordance with the Performance Management and
Appraisal System for all categories of staff employed with the IFAD-PIU and work in close collaboration with other
PIUs.
• Ensure a structured Orientation Program is in place for all new entrants, and maintain a record of persons who have
undergone such training.
• Conduct daily environmental rounds with management team to dialogue with staff and to ensure client’s satisfaction
with services provided.
• Ensure proper stock management of inventories and sundries.
• Supervise the consumption/utilization of fuel, electricity, phone cards
• Ensures that an inventory system is in place for the Project to maintain a registry of the PIU Assets facility.
• Ensure the internal and external IFAD-PIU office environment is maintained clean to promote a healthy
environment.
• Assist in the evaluation of outcomes for resource management and utilizes data for decision making, planning and
institutional policy direction.
• Ensure proper supervision and preventative maintenance of vehicle fleet, office equipment and physical structure
under the office of the Project Coordinator
• Attends meetings, workshops, seminars to build capacity for efficient execution of duties and responsibilities for
self and staff.
• Prepares and submits monthly reports and other relevant reports to the Project Coordinator and as directed.
Human Resources
• Ensure the development and implementation of mechanism to increase the human resource productivity within the
IFAD-PIU.
• Communicate and train staff on the Human Resources and Administrative Standard Operating Procedures (SOPs),
Policies, Guidelines and Regulations to enhance knowledge within staff.
• Facilitate personnel contracts in compliance with PMU manual and regulations to fully support the program with
all Human Resources and Administration related matters.
• Monitor and participate in the implementation of all HR activities within the project in compliance with established
IFAD Policy and Administrative Procedures Manual.
• Manage and administer Individual Contractor Agreement (ICA) competitive recruitment and selection processes
for the project in a timely manner, including drafting and revising Terms of References (TORs), producing candidate
screening, evaluation and assessment, conducting award procedures and submission of cases to approval
committees.
• Work with MOA to recruit personnel, produce personnel contracts, help to develop and administer budget, salaries
and allowances, procurement of services, administer leave, travel, benefits and entitlements, document reproduction
and filing.
• Ensure appropriate and correct use of various systems including the Personnel Recruitment System (PRS),
Contracting System (GLS), Leave System (LS).
• Plan, organize, and provide capacity building for the local personnel in the Admin/HR team.
Employee Relations
• Coordinate the development of Human Resources policies for the organization with regard to employee relations;
• Partner with management to communicate Human Resources policies, procedures, programs, and laws;
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and
promote a high level of employee morale and motivation;
• Participate in the conduct of investigations when employee complaints or concerns arise;
• Advise managers and supervisors about the steps in the progressive discipline system of the company. Counsel
managers on employment issues;
• Coordinate the implementation of company safety and health programs. Track and posts OSHA-required data and
file reports;
IFAD-Project Implementation Unit
Program Management Unit (PMU)
Ministry of Agriculture Annex
University of Liberia Campus, Fendell
• Comply with all existing governmental and labor legal and government reporting requirements and maintain
minimal company exposure to lawsuits;
• Protect the interests of employees and the organization in accordance with company Human Resources policies
and governmental laws and regulations.
Support to Project Coordinator Office as SAHR
• Support the Project Coordinator responsibilities in his/her absence.
• Assist the Project Coordinator in setting effective internal control measures in line with IFAD policy.
• Assist the Project Coordinator in Development of SOPs, Policies, Regulations and Guidelines to ensure compliance
with IFAD policy
• Provide advice to the Project Coordinator on support related issues including HR and Administration related matters
in line with established rules and regulations in the absent of the Project Coordinator.
Competencies
• Strategic thinking and organizational development: Personal influence.
• Learning, sharing knowledge and innovating: Challenges, innovates and contributes to a learning culture.
• Focusing on clients: Contribute to a client-focused culture.
• Managing time, resources and information: Coordinates wider use of time, information and/or resources.
• Team Work: Fosters a cohesive team environment; able to foster and build team spirit, focus and engagement at
all levels.
• Communicating and negotiating: Acquires and uses a wide range of communication styles and skills.
• Building relationships and partnerships: Builds and maintains strategic partnerships internally and externally.
Technical/Functional competencies
• Effective Negotiator and Communicator with proven ability to build and nurture contacts among mainstream
media. Ability to work effectively with others to meet mutual goals; build networks, listen and communicate
effectively to engage others.
• Innovative Performer able to generate innovative solutions, assess risk, make decisions and accept consequences.
• Planner/organizer able to meet tight deadlines in a high-pressure and high-energy environment; flexible and able
to multi-task.
• Strong analytical skills.
Qualification and experience:
• Bachelor degree or equivalent training in Business Administration or Management related discipline. Master degree is
an advantage.
• Minimum of 5 years working experience in administrative services or human resource management working with
NGOs or Project related organization.
• Computer Literate with in depth knowledge Microsoft excel, experience in the use of procurement software is an added
advantage

All Interested and qualified applicants should address their applications including letter of interest along with Curriculum
Vitae and copies of relevant Diplomas/Certificate to the below address via email: Kindly indicate in the email subject,
the Title of the position you are applying for.
Recruitment Team
IFAD Projects PIU
Programme Management Unit Ministry of Agriculture Email: ifadrecruit@moa.gov.lr or apply through the system below
Deadline for submission of Applications: October 31, 2019 at 5PM GMT
QUALIFIED WOMEN ARE ENCOURAGED TO APPLY