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2109-Storekeeper (5 Positions)

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full Time
  • Posted:
    3 years ago
  • Category:
    Procurement & Warehose
  • Deadline:
    August 9, 2021
Job Title: Storekeeper (5 Positions)
Welthungerhilfe:

Welthungerhilfe, founded in 1962 is one of the largest and respected private

voluntary organization in development cooperation and humanitarian aid. It is a

non-profit making, non-denominational, and politically independent organization.

Welthungerhilfe currently works in 39 countries across Africa, Asia, and Latin

America and campaigns publicly for fairer cooperation with developing countries.

Its work is funded by private donations from the population at large and public

institutional grants. Welthungerhilfe has been in Liberia since 2003 with a focus on

Agriculture/Inclusive Food Systems and Nutrition Security, Infrastructure for

facilitating access to health facilities and markets, Health System Strengthening,

and WASH.

Health Systems Strengthening (HSS) Project in Liberia overall objective:

With funding support from the Federal Republic of Germany through the German

Development Bank (KfW), Welthungerhilfe is implementing the Health Systems

Organization

Strengthening (HSS) Project in Liberia on behalf of the Government of Liberia, and

profile and

in collaboration with MoFDP, MoPW and MoH. It is within the scope of the

background:

programme to construct, rehabilitate and or upgrade Eight (8) health facilities

(Clinics, Health Centers and County Hospital) in the four project target counties of

Grand Gedeh, River Gee, Sinoe and Grand Kru. The objective of construction,

rehabilitation and or upgrading of the health facilities is to improve the structures

of the prioritized and selected health facilities, thus contributing to the project

overall objective of ensuring that access and utilization of quality health care

facilities has improved for the population living in the four target counties of the

South-East Region of Liberia.

The constructions and rehabilitations will require services of a competent

Storekeeper. If you are prepared to dedicate yourself to implement development

projects under sometimes difficult conditions and you match the requirements set

out below, we look forward to receiving your application for the position.

Duration September 1, 2021,with a possibility of extension depending on performance.
Bargbor-1 Position (Grand Gedeh), Killepo-1 Position (River Gee), Jaytoken-1 Position (River Gee), Grand Cess-1 Position (Grand Kru), Kwitatuzon-1 Position

Location:

(Sinoe)

The aims of the position are to ensure the smooth functioning of the storage facilities. Duties with own area of responsibility:

Arrange and organize the store and maintain it properly.

Objective of the

Register goods and delivery on time and keep database of supplies up to

Position:

date.

Ensure that the documentation is kept safe.

 

Ensure that all materials are kept in the right order.

Provide and update information on the storage (Stock lists, delivery receipts,

etc.)

Ensure that the fumigation and deratisation schedules are adhered to (inform

the management about necessary measures)

Responsible to: Administrative-Head of Project, Technical-Logistics Officer (Warehouse)
Responsible for: None
The Storekeeper will have the below listed specific responsibilities:

Maintaining and keeping track of receipts, records, and withdrawals of the

stockroom

Receiving, unloading, and shelving supplies

Executing other stock-related duties which may include returning, packing,

and labeling supplies.

Examining and reviewing deliveries for discrepancies and damages and

reporting to Site supervisor and Senior Logistics Officer for reimbursements

and record keeping

Cleaning construction equipment and testing them to ensure functionality.

Overseeing and/or exercising general control over all the tools and activities

of the store

Inspecting the construction site and ensuring that all tools and/or equipment

are complete and in good shape.

Answering questions regarding procedures and resolving issues that may

arise on receipts, deliveries, warranties, repairs, and surplus supply.

Duties and

Responsibilities:

Ensure that goods are stored correctly (mixing goods, pallets, stacking, etc.)

Ensure only authorized personnel are allowed into the warehouse.

Ensure stores, pallets and tools are clean and in good condition.

Ensure the asset register for stock is up to date.

Ensure key holders are nominated and key security rules in place.

Ensure there is an official stamp and signature list in use and secure.

To check expiry dates of stock.

Are requisitions used and authorized to release items.

Ensure stock is properly rotated.

Ensure loading is adequately supervised and accountable.

Ensure gate passes are used or other security systems implemented.

Ensure losses are accounted for and filed correctly.

Conduct daily spot checks.

 

  • Maintain an up-to-date inventory register for stock movement. Establish stock optimal level balances.
  • Ensure availability of valid stock always and flag to your line manager when stock comes below optimal levels.
  • Keep abreast of the supply chain of Welthungerhilfe to prepare storage space and offloading goods.
  • Safeguards stores operations and contents by establishing and monitoring security procedures and protocols.
  • Controls inventory levels by conducting physical counts; reconciling with data storage system.
  • Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
  • Ensure the timely supply of materials from the warehouse after receiving an approved store release from program/support staff.
  • Prepare monthly stock movement report, print and file for future reference. Ensure the filling of waybills of items received and sent to other field locations. Initiate the printing of additional Stock and Bin cards when it is low.
  • Mobilize daily hires for loading and unloading of huge volume of materials received or to be sent into the field.
  • Report within 24 hours any discrepancy noticed from items in stock, or received from other field locations,
  • Contributes to team effort by accomplishing related results as needed.
  • All staff working at WHH are representatives of the organization and are therefore required to conduct her/himself in a respectful and professional manner in accordance with the WHH Code of Conduct.
  • Documentation and Reporting
  • Update all stock daily transaction in the database before the end of each working day.
  • Follow up with relevant units, internal or external on, inventory and delivery documents and ensure all records are complete and accessible.
  • Ensure timely and accurate update of warehouse report; ensure production of timely and accurate monthly vehicle and generator reports.
  • Analyze all tools that will help to identify any abnormalities in terms of staff workload, inventory levels.
  • Provide timely and accurate input for warehouse and Assets Monthly Reports to Senior Logistics Officer and Project Administrator.

Others:

3

Perform other tasks as required by line manager.

A high degree of flexibility on the part of all staff is expected in order to

respond to the ever-involving situation.

EducationA vocational training, vocational school, on-the-job training, or relevant professional experience
A minimum of 2 to 3 years of professional experience in warehousing and general logistics, preferable working with INGO/NGO with specific experience in construction

Professional

of varied structures (health care infrastructures, roads, culverts, drainages, bridges,

Experience

markets, wells, latrines etc).

Language Skills Excellent command of spoken and written English
Good knowledge of Microsoft Office, especially: Word, Excel, Power Point

and internet applications.

Computer Skills

Good working knowledge and communication skills

Able to take and follow instructions.

Attention to detail.

Able to take initiative and proactive.

Able to think outside the box.

Analytical skills.

Flexible and able to work in very difficult terrain and environment.

Organized and systematic.

Able to build capacity of others.

Personal Skills

Communicates and liaises with others.

Capacity of teamwork, ability to work in a team.

Intercultural Competence.

Gender sensitive.

Willing to learn and share knowledge.

Professionalism, integrity, and commitment to project demands

Able to work under pressure and in difficult terrain and environments.

Welthungerhilfe is an equal opportunities employer. Qualified females are

encouraged to apply for this position.

Please send electronic copies of your motivation letter, CV, academic credentials,

Application Process

and the contact details of 3 professional referees to:

Click the apply button below

Application Closing

DateAugust 9, 2021

 

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