Who we are

medica Liberia (mL), formerly medica mondiale Liberia, is a non-governmental women’s rights organization providing response and prevention services for Sexual and Gender-Based Violence survivors since 2006. We support survivors through a holistic, stress- and trauma-sensitive approach that integrates health, legal, psychosocial, and advocacy services, all grounded in feminist principles.

Open Position

medica Liberia invites applications from qualified and experienced consultants to provide organizational development support to three (3) selected Community-Based Organizations (CBOs). The assignment will focus on strengthening institutional capacity, governance systems, and long-term sustainability.

Project Background

medica Liberia is implementing a project with support from Bread for the World aimed at strengthening community-based structures to sustainably respond to issues affecting women and girls, particularly survivors of sexual and gender-based violence (SGBV). To enhance sustainability and local ownership, three selected Community-Based Organizations (CBOs) will receive tailored organizational development support to strengthen their governance systems, internal policies, financial management capacity, and long-term strategic direction. Strengthening these institutional systems is expected to improve accountability, credibility, service delivery, and the organization’s ability to mobilize and manage resources effectively.

To achieve this, medica Liberia seeks to engage a qualified consultant to assess the current capacity of the three CBOs and provide practical, context-appropriate support for developing organizational policies, financial management systems, and strategic plans for sustainability.

Objective of the Consultancy

Overall Objective:
To strengthen the governance, management, accountability, and sustainability capacities of the selected CBOs.

Specific Objectives:

1. Conduct an institutional capacity assessment for each CBO to establish baseline strengths, gaps, and priority actions.
2. Identify gaps in governance, policy frameworks, financial controls, safeguarding, organizational systems, and strategic direction.

• Develop or refine practical organizational policies and procedures tailored to the context and capacity level of each CBO.

1. Design user-friendly financial management tools and internal control procedures that can be implemented by each CBO.
2. Facilitate participatory strategic planning processes leading to realistic three-to-five-year strategic plans.
3. Build the capacity of board members, leadership, finance focal persons, and staff to understand and implement the developed systems and documents.

• Provide recommendations to support institutional sustainability, compliance, accountability, and resource mobilization.

Scope of Work

The consultant will work closely with medica Liberia and the leadership of the three CBOs to deliver the assignment. After the preparatory assessment stage, the three main technical tasks shall be implemented in phases as outlined below.

1. Preparatory Stage: Inception and Institutional Assessment

• Hold an inception meeting with medica Liberia to confirm expectations, methodology, communication arrangements, deliverables, and timeline.
• Review available project documents and existing documents for each CBO, including policies, governance records, financial tools, and any prior strategic plans, where available.
• Develop data collection tools and a detailed work plan for the assignment.
• Conduct consultations with CBO leadership, board members, staff, finance focal persons, and other relevant stakeholders, as appropriate.
• Assess each CBO’s governance structure, staffing and management arrangements, policy framework, financial systems, safeguarding arrangements, reporting practices, and strategic direction.
• Prepare a brief institutional assessment report for each CBO identifying key gaps, priorities, and recommendations that will guide the three implementation phases.
• Present and validate the assessment findings with medica Liberia and each CBO.

1. Phase I: Development of Organizational Policies and Governance Documents (Task 1)

• Prioritize policy needs for each CBO based on the assessment findings, legal status, and operational maturity of the organization.
• Develop and/or review core organizational policies and documents, including but not limited to:
• Governance Manual and/or Board Charter.
• Human Resource Policy.
• Financial Management Policy.
• Procurement Policy.
• Safeguarding / Child Protection / PSEA Policy, as applicable.
• Code of Conduct and conflict of interest provisions.
• Gender and Inclusion Policy, where relevant.
• Complaints, feedback, or whistleblowing provisions, where needed.
• Ensure the policy package is internally consistent and aligned to the context of community-based organizations and any relevant donor or statutory compliance requirements, as applicable.
• Submit a complete draft and final policy package for each CBO.

1. Phase II: Financial Management Systems and Tools (Task 2)

• Develop or refine straightforward financial management tools tailored to the operating reality and capacity level of each CBO.
• The financial management toolkit may include, as applicable:
• Chart of accounts.
• Annual and project budget templates.
• Cashbook and general ledger templates.
• Petty cash register.
• Payment and receipt voucher templates.
• Bank reconciliation template.
• Fixed asset register.
• Procurement planning and tracking template.
• Monthly and quarterly financial reporting formats.
• Define practical internal control procedures, including approval thresholds, segregation of duties, supporting documentation requirements, cash handling, bank controls, procurement controls, asset management, filing, and records retention.
• Prepare a concise financial management manual and/or toolkit for each CBO.
• Provide orientation and hands-on training to CBO staff and finance focal persons on the use of the tools and internal control procedures.
• Revise the tools based on feedback and finalize the CBO’s financial management package.

1. Phase III: Strategic Planning for Sustainability (Task 3)

• Facilitate participatory strategic planning workshops for each CBO.
• Conduct a SWOT analysis and stakeholder analysis for each organization.
• Review or define the vision, mission, core values, and strategic identity of each CBO.
• Define strategic goals, objectives, and priority result areas for the next three to five years.
• Develop an implementation framework showing key activities, timelines, responsible persons or structures, and monitoring indicators.
• Integrate sustainability, partnership development, and resource mobilization strategies into each strategic plan.
• Include monitoring, review, learning, and risk management considerations.
• Prepare a draft and final three-to-five-year strategic plan for each CBO.

1. Cross-Cutting Capacity Building, Validation, and Handover

• Conduct validation and orientation sessions for each CBO during the major phases of the assignment, as agreed with medica Liberia. Provide practical coaching to board members, management, and focal persons on how to adopt and implement the developed policies, tools, and strategic plans.
• Incorporate comments from medica Liberia and the CBOs into final deliverables within agreed timelines.
• Submit final deliverables in editable and non-editable formats and provide a concise handover note on how each set of documents should be used and updated.

All interventions must be practical, user-friendly, and aligned with the operational realities of community-based organizations.

Key Deliverables

The consultant will be expected to produce the following deliverables:

1. An inception report setting out the methodology, data collection tools, detailed phased work plan, and assignment schedule.
2. Three institutional assessment reports, one for each CBO, with gap analysis and priority recommendations.

• For each CBO, a draft and final package of approved organizational policies and governance-related documents.

1. For each CBO, a draft and final financial management manual and practical toolkit/templates.
2. For each CBO, a draft and final three-to-five-year strategic plan.
3. Training, validation, and orientation materials, together with attendance sheets or brief session reports.

• A final consultancy report summarizing the methodology used, key findings, work completed, implementation considerations, and recommendations for follow-up support.
• All final deliverables should be submitted in both soft copy and hard copy, as agreed, with editable versions provided for future use.

Reporting and supervision

The consultant will report directly to the Project Manager of the Bread for the World Project at medica Liberia or a designated representative. The consultant will work in close coordination with medica Liberia and the leadership of the three CBOs throughout the assignment. All deliverables shall be submitted to medica Liberia for review and approval. medica Liberia may consolidate comments from the CBOs and provide feedback to the consultant.

The consultant will be expected to provide periodic progress updates and participate in review meetings as required. Final approval of deliverables will rest with medica Liberia.

Duration

The consultancy is expected to be completed within 30-45 working days, as agreed with medica Liberia.

Required Qualifications

The consultant should have:

• An advanced degree in Organizational Development, Project Management, Business Administration, Public Administration, Development Studies, Accounting, Finance, or another relevant field.
• At least five (5) years of demonstrated experience in organizational capacity strengthening, institutional development, or related consultancy assignments.
• Proven experience in developing organizational policies, financial management systems, manuals, and strategic plans for NGOs, CBOs, or similar institutions.
• Strong facilitation, coaching, and participatory planning skills.
• Experience working with grassroots or community-based organizations; experience in women’s rights, safeguarding, or SGBV-related programming will be an advantage.
• Excellent analytical, report writing, and communication skills.
• Familiarity with the Liberian civil society context will be an added advantage.

Payment Terms

Payments will be made in installments based on satisfactory submission and approval of deliverables, as follows:

• 40% upon approval of the inception report and institutional assessment reports.
• 30% upon submission of the draft policy package, financial management tools/manuals, and draft strategic plans.
• 30% upon final approval and handover of all deliverables, including the final consultancy report.

Application Requirements

DEADLINE: MAY 26, 2026

Interested consultants should submit:

1. A technical proposal outlining their understanding of the assignment, methodology, phased work plan, and level of effort.
2. A financial proposal, clearly indicating professional fees and any other applicable costs.

• A cover letter, an updated CV or profile of the consultant and, where relevant, key team members as well as a reference details for previous clients.

1. Email your documents to recruit@medicaliberia.org and theresa.martin@medicaliberia.org with reference to the post you are applying for.

Female applicants are encouraged to apply.