1. Project Objective

The Mitchell Group, Inc. (hereinafter “TMG”), a corporation incorporated under the laws of the State of Washington, DC, United States of America is implementing the Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) project. The PREVAIL administrative office is located at A.M. Dogliotti College of Medicine Campus, Oldest Congo Town, Monrovia, Liberia.

2. Purpose of the RFQ

The RFQ invites qualified bidders to submit quotations for the supply and delivery of Information and Communication Technology (ICT) equipment and materials to the TMG Supply Chain Office at the John F. Kennedy Medical Center (JFK).

3. Anticipated Award Type

TMG intends to award a Purchase Order (PO) resulting from this solicitation to the company that offers the most reasonable price and best value. For the consideration set forth below, the supplier shall deliver the ICT equipment and materials in the required timeframe or schedule, and in accordance with the performance standards specified in Technical Specification for Goods (Annex I). The supplier shall comply with all the PO requirements.

4. Eligibility Requirements

A PO will be issued to an eligible bidder whose bid is responsive in line with the terms and conditions of the RFQ. Bidders must submit all the required documents and meet all other eligibility criteria listed below to be qualified for evaluation. Prior to evaluating quotations, TMG will determine which supplier(s) submitted all the required documents to be qualified for evaluation.

Meeting the eligibility requirements does not oblige TMG to award a PO to a particular supplier. Required documents to be submitted and other eligibility criteria to be met by suppliers are as follows:

• Required Documents

4.1.1 Copy of valid business registration

4.1.2 Copy of valid up-to-date tax clearance certificate.

4.1.3 Copy of registration for Section 889 representation in SAM.gov

4.1.4 List of other organizations the bidder has supplied ICT equipment within the last three (3) years. The information provided shall be stated in a table format. At a minimum the list should include description of equipment, year of sale and PO amount.

4.1.5 Copy of valid Quality Assurance Certification (ISO 9000 or Equivalent).

4.1.6 Manufacturer’s Authorization of the Company as a Sales Agent for all equipment (if Supplier is not the manufacturer).

4.1.7 Detailed technical specifications of equipment offered, include brochures/catalogue.

4.1.8 Names and contact information of three (3) references that can be contacted to vouch for the supplier’s past performance.

4.2 Eligibility Criteria

4.2.1 The source, origin and nationality of the goods/services are not from a Prohibited Country, example China.

4.2.2 Ability to comply with the required or proposed delivery schedule.

4.2.3 Requested items/service must be of best quality.

4.2.4 No secondary specifications will be accepted.

5. Questions Regarding the RFQ

Each bidder is responsible for reading the terms and conditions of the RFQ. Questions and communications regarding this RFQ may be submitted to the TMG Procurement Team via email address: procurement@tmg-liberia.com.

6. RFQ Process and Dates

7. Delivery Requirements

8. Evaluation Criteria:

The evaluation process will include preliminary screening (to ensure that bidders have submitted all required documents), a technical evaluation and a Financial evaluation.

Issuing this RFQ does not obligate TMG to award a purchase order to a supplier.

TMG may decide to issue multiple awards or procure selected items/services from a particular supplier.

Evaluation and award decisions will be based on the lowest priced, most technically acceptable/compliant offer.

• Technical Evaluation Criteria
• Full compliance with all requirements as specified in Annex I.
• Full acceptance of Compliance Requirements in Annex II.
• At least three (3) similar experiences in the last three (3) years, with one contract amount of at least $10,000 for similar requirements (ICT Equipment).
• Financial Evaluation Criteria
• Full acceptance of warranty, after-sales service/technical support as specified in Annex II
• Delivery Term (INCOTERMS 2020, DAP).

Annex I: Technical Specification for Goods

ANNEX II: Compliance with Requirements

ANNEX III: Technical & Financial Offer – Goods

Bidders are requested to complete this form, sign it and return it as part of their bid along with all requested documents. The Bidder shall fill in this form in accordance with the instructions indicated.