Transport Manager
- Location:
- Salary:negotiable
- Job type:Full time fix term
- Posted:2 years ago
- Category:Fleet & Transport
- Deadline:July 12, 2022
Department: PROGRAMMES
Responsible to: PROGRAMMES LOGISTICS
LEAD
Location: TABMANBURG
Contract length: OPEN
Our vision
That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.
Our mission
To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.
Our values
Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.
Job purpose
The Mary’s Meals Transport Manager is responsible for the efficient and effective coordination of the use and maintenance of Organisation’s vehicles and generators.
Key activities
Fleet management
- To ensure that the project vehicles, in all locations, are in working condition and safe for project purposes
- Ensure that a maintenance schedule is developed and adhered to by the maintenance teams
- Create reports detailing the maintenance concerns of the vehicles and the requirements for spare parts
- Provide accurate cost estimates for repairs for the attention of the Programmes Logistics Lead
- Monitor the repair costs, fuel consumption and security procedures of all fleet vehicles and motor bikes in the three project locations
- Ensure that the drivers leave, and absences are addressed in the monthly work plans
- Train Drivers as required
- Ensure timely registration of all motorbikes and motor vehicles. • Supervise and manage a team of Drivers and Mechanics.
- Manage, assign, and track the use of a pool of vehicles as required. • Perform any other reasonable duties commensurate with the role as may be assigned by the Supervisor.
- Supervision compound cleaners and landscaping contractors • Communicate with maintenance and repair vendors and update Logistics Manager regularly on critical operational requirements
- Schedule preventative maintenance and respond to urgent maintenance for structural fittings in all buildings
- Ensure compound is kept clean and compound equipment are stored in correct conditions and locations
Stock Management
- Coordinate the requisition and ordering of vehicle replacement parts • Ensure maintenance supplies are delivered to stores on time and replenishment levels are monitored.
Job description: Fleet Coordinator 2
Vehicle Maintenance
- To manage the fuel card and fuel voucher system of the drivers including organising payments for fuel distribution.
- To document and report on fuel usage for each vehicle – including ensuring that a vehicle log system is developed and adhered to
- Ensure repairs and maintenance parts are provided to the workshop on time in close coordination with procurement officers
Safety and security
- Examine drivers to test their suitability to ride bikes or drive cars Ensure adherence to vehicle SoPs
Coordinate sustainable remote support for vehicle breakdowns Ensure all vehicles are equipped with First Aid Kits and other vehicle equipment
Reporting
- Create a monthly report itemising the activities for all equipment and the condition of the vehicle fleet in the previous month.
- Create incident reports for instances of damage to the project vehicles and property
- Monitor the condition, fuel consumption and security procedures of the compound generators in all locations ensure fuel usage is accounted for and reported on time
Job description: Fleet Coordinator 3
Key relationships
Reports to:
Programmes
Logistics Lead
Internal relationships:
Administration,
Programmes, Finance,
Logistics Manager
Direct reports:
Transport Officers
and Vehicle
Maintenance Officer
External relationships: Ministry of Transport, Insurance Co., Private Transport companies
| Qualifications, skills and experience | Essential | Desirable |
| BA/BSC in a relevant subject (e.g. Logistics, supply chain management, business administration or any other relevant disciplines) | ✓ | |
| Excellent communication and negotiating skills | ✓ | |
| Degree in Transport/Logistics/ Supply Chain/ Business Administration or relevant Degree | ✓ | |
| Working knowledge of auto and mechanical works | ✓ | |
| At least 5 years’ experience in Logistics and transport administration in a busy environment at Middle Management level | ✓ | |
| Good computer skills | ✓ | |
| Strong organization skills | ✓ | |
| Valid driving license | ✓ | |
| Ability to interpret reports | ✓ | |
| Flexible approach and the ability to make decisions quickly | ✓ |
| Excellent communication and negotiating skills | ✓ | |
| Willingness to work long hours, holidays and weekends as required | ✓ |
Mary’s Meals International competencies
All Mary’s Meals Liberia employees approach their role in line with the 7S competency model.
| Self | • I build resilience • I lead by example • I’m authentic and true to my values • I develop myself and set stretching goals |
| Service | • I have a vocational attitude to my work • I inspire hope in others • I build belief that even difficult challenges can be solved • I am committed to serving and enabling all who want to be part of the global movement • I work to ensure our future will be better than our past |
| Simplicity | • I communicate effectively • I follow clear decision-making criteria • I create plans that are easy to follow and contribute to organisational goals • I embrace inclusivity and diversity • I focus on delivering results |
| Stewardship | • I pay attention to the things that matter most – (a) our physical resources; (b) our people • I nurture, develop and respect our relationships with external stakeholders • I deliver on my promises • I am happy to be held accountable and to hold others to account |
| Strategy | • I have a point of view about the future • I see our stakeholders and our priorities clearly • I help others to work in ways that have the greatest impact • I develop strategy and translate it into action |
| Strengthen | • I create a positive work environment • I increase the capabilities of my team • I help people manage their careers • I find and develop next-generation talent |
Job description: Fleet Coordinator 5
| Success | • I ensure my team is technically competent and always developing • I build high performing teams • I ensure accountability • I am a catalyst for change |
How to apply for this role
To apply, please send your CV ) to Jobs.Liberia@marysmeals.org
Only shortlisted candidates will be communicated to for interview.
Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.
While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.
All applicants will be judged strictly on the basis of merit.
Please note: A second interview stage may be required.
Mary’s Meals is a child friendly organisation committed to the protection of children.
Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.