Transport Officer- Fleet Maintenance

Liberia Nationals Only

Department: Programme Logistics

Responsible to: Logistics Manager

Location: Tubmanburg, Bomi County, Liberia

Contract length: Permanent

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

The Transport Officer-Fleet Maintenance is primarily responsible for ensuring that Mary’s Meals Liberia always has a well-functioning fleet. The Fleet Maintenance Officer ensures timely repair and maintenance of vehicles, schedule routine vehicle service, order fuel, report vehicle accidents, process insurance claims, arrange COF and vehicle insurance. The Fleet Maintenance Officer is the primary user of the Fleet Management System (FMS) and secondary user the Vehicle Tracking System (VTS).

Key activities

General

• Enforce the use of the MMI Fleet Manual, SOPs, and local driving laws
• Administer driving test to employees and recommend them for Management’s authorisation to drive official vehicles.
• Ensure all maintenance transactions are traceable, documented, and timely executed. • Reconcile fuel transactions and prepare fuel orders monthly.
• Directly supervise vehicle/motorcycle mechanics.

Fleet Maintenance

• Request, process, and record maintenance/job cards.
• Schedule routine or periodic maintenance for vehicles per manufacturer guidelines and MML policies and SOP, responding promptly to urgent maintenance request by staff.
• Inspect all vehicles post-service to ensure they have been serviced according to manufacturer’s and MMI/MML recommendations.
• Ensure that mechanics are using checklists when motor vehicles come for service to guarantee completeness of work.
• Verifying that a requested spare-part has been put in a vehicle and the old has been identified as non functional.

Safety and Security

• Ensure that all vehicles are roadworthy and fit by conducting random vehicle inspections. • Report all vehicle related accidents in line with Mary’s Meals Liberia Accident Reporting Standard Operating Procedures.
• Process vehicle accident insurance claims and follow them up to conclusion.
• Ensure required documents (e.g., Registration, insurance, Fire Service Certificate, etc.) are displayed appropriately on all vehicles, and are retrievable by the driver/MML.
• Provide or coordinate vehicle security skills training to those using Mary’s Meals vehicles.

Fleet Management System (FMS)

• Timely update the status of the fleet in Fleet Management System by adding/removing data in line with the Fleet Manual.
• Timely update the Fleet IT System with maintenance costs, accidents reports & other costs. • Making sure all maintenance expenses have a job card.
• Making sure all driver’s licences, Registration and FCC and insurance are showing valid in the system by updating the records in Fleet iT and notifying drivers if expiry date approaches and preparing documents for renewal of motor vehicles etc.
• Utilize FMS reminders to schedule routine activities (e.g., vehicle service)
• Timely enter accurate data into the FMS as required by the Fleet Manual, adding/removing data which includes but not limited to vehicle and drivers’ details as and when information is available.

Others

• Any other duty as assigned from time to time.

How to apply for this role

To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and a valid up to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

Closing date: 17th November 2024, at 5pm. Only shortlisted candidates will be communicated to for interview.

Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.

All applicants will be judged strictly based on merit.

Please note: A second interview stage may be required.

Mary’s Meals is a child friendly organisation committed to the protection of children.

Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.