Transport Officer- Fleet Monitoring

Liberia Nationals Only

Department: Programme Logistics

Responsible to: Logistics Manager

Location: Tubmanburg, Bomi County, Liberia

Contract length: Permanent

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

The Transport Officer – Fleet Monitoring is primarily responsible for overseeing the day-to-day operations of the in-country fleet in line with Mary’s Meals Fleet Manual and driving laws. The Fleet Monitoring Officer is the primary contact for vehicle-related requests within the organization. The Fleet Monitoring Officer performs daily vehicle operations including scheduling of vehicles, reporting of faults reported by drivers to the fleet maintenance officer, management of equipment, and orienting employees on the use of vehicle tracking devices. The FMO is the primary user of the Vehicle Tracking System (VTS) and secondary user of the Fleet Management System (FMS).

Key activities

General

• Enforce the use of the MMI Fleet Manual, SOPs, and local driving laws.
• Orient employee on VTS and use of VTS devices.
• May recommend driving skills training for some employees based on their driving track record on the VTS.
• Directly supervise MML drivers.

Fleet Management

• Custodian of vehicle keys (ID tags, and fuel cards) will be the responsibility of LM • Update and manage vehicle assignments/allocations in line with operational procedures. • Ensure that vehicles have all the applicable health and safety equipment on board and report missing equipment for appropriate action.
• Ensure that all vehicles are always clean.
• Inform and handover to the Fleet Maintenance Officer all faulty vehicles for repairs and maintenance. • Organize transport for all visitors in conjunction with concerned departments.

Fleet Management System (FMS)

• Timely update the Fleet IT System in line with the MML Fleet Manual.
• Monitor fuel exceptions and report those that need to be resolved by putting up comments for the reasons of exception.
• Report and investigate all abnormal fleet data to be checked and cleaned.
• Use FMS data to recommend strategic decisions (e.g., vehicle purchase or disposal)

Vehicle Tracking System (VTS)

• Oversee the correct installation of VTS hardware and setup.
• Ensure that VTS always operates at the optimum through routine checks and timely repair and maintenance in conjunction with the provider/technician/mechanic.
• Prepare detailed tracking and usage reports of the MML fleet.
• Report vehicle users that are unidentified in the system to identify user, check if tag is faulty or user chose not to use tag.
• Set-up/manage vehicle alerts (e.g., overspeed) and report information to the Direct supervisor and Logistics Manager for further action.
• Investigate all vehicle alerts in-line with MM policies.
• Ensuring all devices are active and always topped up with airtime.
• Use VTS data to recommend strategic decisions (e.g., best driving practices)

Others

• Any other duty as assigned from time to time.

How to apply for this role

To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and a valid up to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

Closing date: 17th November 2024, at 5pm. Only shortlisted candidates will be communicated to for interview.

Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within

two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.

All applicants will be judged strictly based on merit.

Please note: A second interview stage may be required.

Mary’s Meals is a child friendly organisation committed to the protection of children.

Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.