Transport Officer-Operations
- Location:
- Salary:negotiable
- Job type:Full Time
- Posted:2 years ago
- Category:Dispatcher/Transport
- Deadline:July 20, 2022
Transport Officer-Operations
Department: PROGRAMMES
Responsible to: TRANSPORTMANAGER
Location: TUBMANBURG
Contract length: OPEN
Our vision
That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.
Our mission
To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.
Our values
Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.
Job purpose
The Mary’s Meals Transport Officer will oversee the effective and efficient allocation of vehicles. The role will ensure compliance to organisational policies and regulatory requirements for vehicle use
Key activities
Vehicle management and Compliance
- To ensure that all the project vehicles, in all locations, have been maintained by the garage, are in working condition and safe for project purposes
- Analyse weekly transport requirements against available resources to determine if there is need to hire additional vehicles
- Responsible for preparing the weekly drivers’ schedule to ensure strategic allocation of vehicles at all times
- Develop a quarterly driver schedule to facilitate planning of staff leave days • Supervise, train and build the capacity of drivers;
- Maintain vehicles records and dashboard to ensure timely registration, service and insurance of vehicles
- Ensure the vehicles are compliant with organisation policies and procedure and regulatory requirements
- Ensure vehicles are securely tracked
- Maintain close relationship with Ministry of Transport Authorities and Police Fuel Management
- To manage the fuel card system. Ensure efficient use of fuel
- Timely reconciliation and replenishment of fuel
- Track and report fuel consumption against standard rate for each vehicle and generator, investigating and reporting any adverse variance
- Maintain a vehicle and generator log system
Safety and security
- Ensure that all Drivers have valid licences and are fit to drive
- Develop a monitoring system to ensure adherence to vehicle management policies
- Ensure that all vehicles are equipped with fire extinguishers, tow ropes, tarpaulin, emergency equipment, First Aid Kits and essential tools and that an inventory for these is maintained;
- Fully accountable for the vehicles, including their parts, fixtures and fittings. Ensure that vehicles are used effectively, efficiency and for their intended purpose Reporting
- Prepare monthly reports of fuel consumption foe each vehicle and mechanical equipment, investigating and proving variance explanations
- Provide monthly report of vehicle usage.
- Provide accident reports form
- Compile compliance report on vehicles such as insurance, registration and driving licence validity for users
Key relationships
Reports to: Transport Manager
Internal relationships: Drivers, Mechanics, Finance, Vehicle Maintenance Officer, Logistics, Finance, Programs, ORS
External relationships:Ministry of Transport,Insurance Co., Fuelproviders, transports, HireHire companies
Direct reports:Drivers
| Qualifications, skills and experience | Essential | Desirable |
| High school Graduate | ✓ | |
| Excellent communication and negotiating skills | ✓ | |
| Degree in Business Administration or equivalent | ✓ |
| Ability to set and meet targets | ✓ | |
| At least 3 years’ experience in Logistics and transport administration in a busy environment | ✓ | |
| Good computer skills | ✓ | |
| Strong organization skills | ✓ | |
| Valid driving license | ✓ | |
| Ability to interpret figures and spot trends | ✓ | |
| Flexible approach and the ability to make decisions quickly | ✓ | |
| Excellent communication and negotiating skills | ✓ | |
| Willingness to work long hours, holidays and weekends as required | ✓ |
Mary’s Meals International competencies
All Mary’s Meals Liberia employees approach their role in line with the 7S competency model.
| Self | • I build resilience • I lead by example • I’m authentic and true to my values • I develop myself and set stretching goals |
| Service | • I have a vocational attitude to my work • I inspire hope in others • I build belief that even difficult challenges can be solved • I am committed to serving and enabling all who want to be part of the global movement • I work to ensure our future will be better than our past |
| Simplicity | • I communicate effectively • I follow clear decision-making criteria • I create plans that are easy to follow and contribute to organisational goals • I embrace inclusivity and diversity • I focus on delivering results |
| Stewardship | • I pay attention to the things that matter most – (a) our physical resources; (b) our people |
Transport Officer 4
| • I nurture, develop and respect our relationships with external stakeholders • I deliver on my promises • I am happy to be held accountable and to hold others to account | |
| Strategy | • I have a point of view about the future • I see our stakeholders and our priorities clearly • I help others to work in ways that have the greatest impact • I develop strategy and translate it into action |
| Strengthen | • I create a positive work environment • I increase the capabilities of my team • I help people manage their careers • I find and develop next-generation talent |
| Success | • I ensure my team is technically competent and always developing • I build high performing teams • I ensure accountability • I am a catalyst for change |
How to apply for this role:
To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and attach a valid up-to date Police Clearance of good conduct (Liberian nationals) to
Closing date: July 20th, 2022, at 5pm. Only shortlisted candidates will be communicated to for interview. Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.
All applicants will be judged strictly on the basis of merit.
Mary’s Meals is a child friendly organization committed to the protection of children. Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.