Transport Officer – Reporting and Tracking
- Location:
- Salary:negotiable
- Job type:Full Time
- Posted:2 years ago
- Category:Dispatcher/Transport
- Deadline:July 20, 2022
Department: Operations
Responsible to: Transport Manager
Location: Tubmanburg
Contract length: Open
Our vision
That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.
Our mission
To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.
Our values
Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.
Job purpose
The Mary’s Meals Transport is responsible for ensuring timely entry of fleet movement information on repairs, maintenance and expense management, fuel reporting and issuing of fuel coupons and cards, vehicle log sheet data entry and monthly fuel reconciliations and reporting to ensure high levels accountability in the use of Mary’s Meals Transport management processes.
Job description: Fleet Assistant 1
Key activities
Fleet Management
Under the direction of the supervision of the Transport Manager this position provides for data entry and fuel stock verification for all Mary’s Meals Fleet and Generators.
- Input data into the fleet monitoring tool as extracted from the logbooks and Fleet Tracking (FROTCOM) platform
- Input and extracts data from fleet MIS system to provide data to management and the fleet users
- Responsible to enter information into reporting software timely, receive vehicle logs books and process corresponding fuel quantity and fuel cost • Responsible to enter information in the fleet monitoring tool on parts used and their corresponding cost
- Notes correct location on each asset
- Keep track of daily fuel stock movement and record in the fuel tracker • Receive alerts for any problems from Transport officer and record them in the accidence record
- Review all fuel coupons, enter them in the records, monitor fuel issuance and forward any issues to the Fleet Coordinator
- Finalizes receipt of deliveries and update stock balances
Reporting
- Submit monthly movement mileage reports
- Reconcile physical mileage against distance from the Tracking system
Other Responsibilities
- Responsible to perform other duties of equal or lesser classification irrespective of required change in department, hours (including mandatory overtime) or work conditions as directed by supervisor.
- Responsible for regular, dependable attendance and punctuality. • Cross training and substitution of tasks that may be of higher classification as required by supervision.
Job description: Fleet Assistant 2
Key relationships
Reports to: TransportManager
Internal relationships: IT,Program team (SFO’s, Opsand MMI progs Ops)
Direct reports:Transport Officers
External relationships: Fuel suppliers, Frotcom
| Qualifications, skills and experience | Essential | Desirable |
| High school Graduate | ✓ | |
| Excellent communication and negotiating skills | ✓ | |
| Diploma ITC or Data Management | ✓ | |
| Minimum 2 years in data entry and analysis | ||
| Ability to set and meet targets | ✓ | |
| Demonstrated ability to perform fast, efficient, and cost effective procurement service while maintaining the agency’s high standards | ✓ | |
| At least 1 years’ experience in a busy business environment managing data entry and analysis | ✓ | |
| Good computers and ICT skills, fully capable with Microsoft Office (MS Word, Excel and office 365) | ✓ | |
| Strong organization skills | ✓ | |
| Ability to interpret figures and spot trends | ✓ |
Job description: Fleet Assistant 3
| Flexible approach and the ability to make decisions quickly | ✓ | |
| Demonstrated ability to communicate clearly and concisely in written and spoken English | ✓ | |
| Willingness to work long hours, holidays and weekends as required | ✓ |
Mary’s Meals International team member competencies
All Mary’s Meals International employees approach their role in line with the 7S competency model.
| Self | • I demonstrate resilience • I lead by example • I’m authentic and true to Mary’s Meals values • I develop myself and set stretching goals |
| Service | • I have a vocational attitude to my work • I inspire hope in others • I build belief that even difficult challenges can be solved • I am committed to serving and enabling all who want to be part of the global movement • I work to ensure our future will be even better than our past |
| Simplicity | • I communicate effectively • I follow clear decision making criteria • I create plans that are easy to follow and contribute to organisational goals • I embrace inclusivity and diversity • I focus on delivering results |
| Stewardship | • I pay attention to the things that matter – (a) our physical resources; (b) our people • I nurture, develop and respect our relationships with external stakeholders • I deliver on my promises • I am happy to be held accountable and to hold others to account |
| Strategy | • I have a point of view about the future • I know our stakeholders and see our priorities clearly • I help others to work in ways that have the greatest impact |
Job description: Fleet Assistant 4
| • I work to deliver my objectives | |
| Strengthen | • I contribute to a positive work environment • I help and support those around me |
| Success | • I maintain my technical competence • I contribute to the success of my team • I am accountable • I embrace change |
How to apply for this role:
To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and attach a valid up-to date Police Clearance of good conduct (Liberian nationals) to
Closing date: July 20th, 2022, at 5pm. Only shortlisted candidates will be communicated to for interview. Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.
All applicants will be judged strictly on the basis of merit.
Mary’s Meals is a child friendly organization committed to the protection of children. Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.