Job Title : Vehicle Maintenance Planner
Base Station : Secure Car Rental Thinkers Village Office, Paynesville
Job Type : Full Time
Reports To : The General Manager, Fleet Operations

Company Overview

About Secure Car Rental
Secure Car Rental is a leading transportation company dedicated to providing efficient
and reliable service to our clients. With a commitment to innovation, safety, and
operational excellence, we are looking for a dynamic Vehicle Maintenance Planner to
lead our fleet operations.

We operate in partnership with the Security Expert Guard Agency of Liberia (SEGAL) to
provide vehicles for both patrol and deployment purposes, manage them to meet the
transportation needs of its guard personnel under the ArcelorMittal Liberia (AML)
contract in Grand Bassa, Bong and Nimba Counties where AML carries on open-pit
mining of iron ore from its sites in the Nimba mountains, located near Yekepa and
Tokadeh. In addition, Secure trucks are involved with transporting food supplies,
uniforms and accessories for SEGAL to its areas of operation under the SEGAL/AML
contract for the provision of security services.

The Role:
The Vehicle Maintenance Planner will be responsible for developing, managing, and
optimizing the maintenance schedules for our diverse fleet of vehicles. The ideal
candidate will combine strong technical knowledge of vehicle maintenance with
exceptional organizational and planning skills. You will be the crucial link between
operations, maintenance technicians, and management, ensuring our fleet remains safe,
reliable, and cost-effective.

Core Functions
The incumbent ensures the efficient design, scheduling, and execution of a mechanical
workshop’s construction by coordinating project timelines, managing resources, and
defining the scope of work for various mechanical systems. Their role includes
developing scheduling tools, identifying critical activities, establishing work sequences,
and ensuring that the constructed facility meets the specific functional requirements for
its intended mechanical operations.

The idea candidate identifies spare parts by analyzing equipment data, using digital
catalogues and Bill of Materials (BOMs), leveraging manufacturer part numbers, part
attributes, and serial numbers to match specific components to needed repairs.
Effective methods include a well-organized inventory management system, utilizing
barcodes, implementing work order processes, maintaining accurate master data, and
possibly using 3D models and digital twins for visual identification

Work Order Process: Initiate a work order process that includes the necessary parts
taken from inventory for each repair, helping track levels and orders.

Asset Tracking: Implement asset tracking, potentially using RFID, to keep inventory
levels accurate and manage parts.

Service Department: Send all available information, including equipment and
component details, to your service department for assistance in identifying the correct
parts.

Photographs: Provide detailed fault descriptions with photographs of the components in
question to aid the service department in identifying the needed part.

Planning & Scheduling
Developing comprehensive project plans and schedules, breaking down the
construction into manageable activities, and sequencing them logically to maintain task
dependencies.

Coordination
Liaising with engineers, contractors, and suppliers to ensure that mechanical systems
are integrated and installed correctly and that work progresses on schedule.

Critical Path & Risk Assessment
Determining the most critical activities that could delay the project and developing
workarounds or corrective actions to keep the project on track.

Reporting
Preparing regular progress reports on schedule, manpower, and resource utilization to
monitor performance and inform stakeholders.

Quality Assurance
Ensuring that the constructed workshop’s mechanical systems and infrastructure meet
design specifications, safety protocols, and quality standards.

Key responsibilities:
• Develop and manage both short-term and long-term preventative maintenance
(PM) schedules for the entire vehicle fleet.
• Create and issue work orders, ensuring maintenance technicians have the
necessary parts, tools, and information to perform required tasks.
• Coordinate with the procurement team to ensure timely availability of parts, tools,
and materials needed for scheduled maintenance and repairs.
• Collaborate with fleet supervisors and operations teams to schedule
maintenance with minimal disruption to business operations.
• Use a Computerized Maintenance Management System (CMMS) to track work
orders, asset history, and maintenance costs.
• Monitor vehicle performance and maintenance records to identify recurring
issues and recommend improvements.
• Ensure all maintenance activities comply with company safety protocols and
relevant regulations.
• Manage communication with external vendors and contractors for outsourced
repairs and specialized services.
• Prepare and analyse reports on maintenance performance, equipment availability,
and associated costs.

Qualifications and Skills:
• Proven experience in a vehicle maintenance planning or fleet management role.
• Strong technical knowledge of vehicle mechanical systems, including diesel
engines, heavy equipment, etc, etc.
• Proficiency with CMMS software and Microsoft Office Suite.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional communication and interpersonal skills, with the ability to
collaborate effectively across departments.
• Ability to work in a fast-paced and dynamic environment while maintaining
attention to detail.
• A relevant certification or diploma in a mechanical trade or logistics is a plus.

Why join Secure Car Rental?
➢ Competitive salary and benefits package.
➢ Opportunities for professional growth and development.
➢ A supportive team culture and a commitment to safety and excellence.
➢ The chance to play a key role in the success of a growing company.

How to apply:
If you have a passion for strategic planning and a background in vehicle maintenance, we
invite you to apply. Please submit your resume and a cover letter detailing your relevant
experience to info@segalsecurityliberia.org or segal_2006@yahoo.com

All Applications are to be submitted via email and addressed to:

The Human Resource Manager
Security Expert Guard Agency of Liberia
10th Street Sinkor, Beachside of Gardiner Avenue
Monrovia, Liberia

Deadline for the submission of applications with accompanied CV, credentials is 10th
October 2025 at 1700 hours.

Unsuitable applications will not be acknowledged.
Late Applications will not be considered