Admin Intern

Reports to: Head of Finance and Administration GIZ CO Freetown & Monrovia

Duty Station: Monrovia, Liberia

Office: GIZ Country Off

Overview

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH implements projects and

programmes based on a bi-lateral agreement between the Governments of Germany and Sierra

Leone. As a provider of international cooperation services for sustainable development and

international education work, we are dedicated to building a future worth living around the world. GIZ

has over 50 years of experience in a wide variety of areas, including economic development and

employment, energy and the environment, and peace and security. GIZ has been working in Sierra

Leone since 1963 with now more than 100 national and international personnel working in projects

implemented together with our Sierra Leonean partners funded by the German Government, the EU,

and others.

We are advertising the position of one “Admin Interns in Liberia”.

As an administrative intern in the GIZ Country Office Freetown Monrovia Branch, you will get an

insight in the administrative job family with GIZ and support the admin team in Monrovia in preparing

documents for file shipment to Germany and movement of the GIZ County Office Monrovia to a new

office to be identified. The Country Office aims to support the implementation of GIZ operations in

Liberia through its different projects

This is a 3-months internship with the possibility of an extension of another 3 months.

1. Responsibilities

 You are responsible for supporting the administrative team in Monrovia in the preparation of

box files for shipment Germany.

 You are responsible for supporting the administrative team in Monrovia in preparation of office

equipment’s and furniture’s for movement to the new Country Office to be identified.

 You will support the administrative team in Monrovia with other administrative tasks such as

procurement documentations, contract arrangements and vehicle check.

 You are responsible for supporting the admin team in updating the assets inventory.

 You will support the procurement and finance team with taking minutes of meetings and

attending some internal and external meetings where necessary.

1. Tasks

Specific tasks of the Administrative Interns include, but are not limited to:

Procurement:

 Supporting the admin team in hard copy filing of procurement documents

 Reviewing procurement documents for completeness

 Supporting the procurement officer in procurement processes

Finance:

 Supporting the finance office in labeling of box files and arrangement of vouchers

 Check incoming invoices and assist in getting invoices processed

 Assist in checking settlement vouchers for correctness

 Support in checking and scanning of vouchers for audit

Contracting:

 Supporting the admin team in hard and soft copy filing of contract documents

 Reviewing contract files for completeness

 Supporting the procurement officer in contracting processes

Assets:

 Supporting the admin team in verifying and updating the project’s asset register

 Supporting the admin team in compiling lists of assets for handover to partners

 Preparation of handover documents

 Filing of handover documents both in hard and soft copy

 Supporting the admin team in booking out some broken/faulty assets from the inventory

Vehicle Logbooks:

 Supporting the admin team in quality control of vehicle logbook

 Supporting the admin team in fuel consumption calculations

Filing:

 Supporting the admin team in sorting out and achieving old admin files

Other support:

 Supporting in dispatching of visa applications to Liberia Immigration office with driver

 Attending internal and external meetings and workshops on behalf of office when required

 Any other task as assigned by the line manager and country office Liberia team

Supervision Received

Receives general direction from the Country Office Liberia team and Head of Finance &

Administration in Freetown.

1. Required qualifications, competences, and experience

Qualifications

 Final year student or recent graduate (not more than eight months ago) of a degree

programme in accounting, financing, social sciences, or similar.

 Excellent working knowledge of Microsoft Word, Outlook, Excel and PowerPoint.

 English, also in reading and writing level C2, is a must.

Professional experience

 First experience in the admin or accounting field, e.g. through internship(s).

Other knowledge, additional competences

 Commitment, team spirit, reliability and gender competence.

 Ability to think and act strategically and analytically and having an eye for the essentials

 Willingness to learn and to work in an international team.

 Self-drive, creativity, and problem-solving capacity are required.

 Able to work under supervision as well as independently.

 Committed to deadlines and goal-oriented person.

Mode of Application:

Suitable candidates are invited to apply not later than 26.05.2026 with this ref: Administrative

Intern Monrovia.

Applications include:

– Cover letter.

– CV (including work experience and references)

– Photocopies of certificates

and have to be submitted to the email address recruitmentlr@giz.de. Only applicants shortlisted

will be contacted for an interview. GIZ-Liberia is an equal-opportunity employer, and therefore women

are strongly encouraged to apply.