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Human Resources & Administration Assistant

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full Time
  • Posted:
    1 month ago
  • Category:
    Administration
  • Deadline:
    February 2, 2024

VACANCY ANNOUNCEMENT

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization, dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern is currently recruiting the below post:

Job Code: 24-009-NH (You must quote this code on your application)

Job Title: Human Resources & Administration Assistant – (1X)

Location: Monrovia, Montserrado County

Reporting To: Human Resources & Administrative Officer

Responsible For: N/A

Contract duration: Fixed Term

Job Purpose: To Assist the Human Resources & Administrative Officer in carrying out Administrative and Human Resource tasks for Monrovia Operations with details of tasks listed below

Main Responsibilities

Support filing and archiving of all HR and Admin documents and management and updating of databases (leave tracker, lease agreements, etc); Support the HR/Admin Officer in compiling monthly HR/Admin reports; Manage the official Notice Boards and display official communications and promotional information in an attractive manner; Ensure the office is adequately stocked with appropriate stationery and other supplies. Ensuring that other Administrative Services are provided in a timely and reliable fashion. This includes conference room arrangements, Accommodation; for staff and other official visitors; Receive and record correspondences from other locations and external sources and dispatch accordingly; Assist in photocopying and printing of documents as requested; Share, collect and track staff timesheets; Provide support as required to the HR team in the recruitment and selection of staff; Support national staff recruitment process and maintain the recruitment file; To be part of the interpretation of Human Resource policies and practices and assist in any necessary review; Support internal information sharing in the organization; Ensure the implementation and maintenance of the filing system for staff by ensuring that staff files are up to date, that proper documentation procedures were followed and to ensure HR team conducts regular audit of the same; Liaise with HR/Admin Officer to promote staff wellbeing; Any other relevant tasks as requested by the HR & Admin Officer, the Systems Director or the Country Director

Experience & Qualification:

A Diploma or undergraduate degree in relevant field

Previous experience with an INGO

Good organizational skills

Strong communication skills – both verbal and written

Strong interest in working in rural areas and sensitivity to the needs of the extreme poor

Dedicated to gender equality

Willingness to learn and a respectful attitude

Commitment to Concern’s work

How to apply:

By email to: liberia.hr@concern.net with the JOB CODE 24-009-NH HR/Admin Assistant clearly in the SUBJECT LINE. By Hand to: HR Department, Concern Worldwide, Building Number-5 Andalucía’s Complex Compound Number-2, Between 6th & 7th Streets Sinkor Beachside, Behind Home City Furniture Store, Monrovia.

JOB CODE 24-009-NH HR/Admin Assistant clearly indicated on the envelope.

Applications must include the following:

JOB CODE 24-009-NH HR/Admin Assistant

A letter of application stating why you believe you are the best suited for the position.

A copy of your CV (maximum 4 pages) giving active daytime contacts.

Names and addresses of two (2) work-related referees with professional e-mail addresses.

CLOSING DATE FOR APPLICATIONS IS 5 pm on Friday 2nd February 2024.

FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the

day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection

of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Concern Worldwide is an equal opportunity employer. We welcome applications from all sections of society. While all applicants will be strictly assessed on their individual merit, qualified women are particularly encouraged to apply.

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