Contents

1.1 Background Information on Plan International 3

1.2 The objective of the activities is as follows: 3

2.2 Outputs/Deliverables of the activities. 3

3.0 Target Beneficiaries. 4

1.3 List the disaggregated number of beneficiaries. 4

4.0 Expected Outcomes. 5

4.1 Methodology for Activity Delivery. 5

5.0 Indicative Budget 5

6.0 Instructions to Bidders. 6

7.0 Key Dates and Timelines. 7

7.1 Pricing. 7

8.0 PURPOSE OF THE CALL FOR APPLICATIONS. 8

9.0 Selection Criteria. 8

10.0 Evaluation of offers. 11

11.0 Terms & Conditions. 11

12.0 Plan International’s Ethical & Environmental Statement 12

13.0 Submission Checklist 12

All interested individuals and companies are required to request the submission checklist document below by using the email address below: Liberia.Proculwep@plan-international.org. 12

1.1 Background Information on Plan International

The Liberia Women Empowerment Project (LWEP) is a strategic initiative aimed at addressing harmful social norms that drive gender inequality, particularly those contributing to gender-based violence (GBV), with a focus on intimate partner violence. The project seeks to break down long-standing barriers to gender equality while enhancing women’s access to improved livelihood opportunities. The project Component 1a focuses on strengthening the capacity of community actors, including SASA! activists, local leaders, and partner institutions to promote gender equality and prevent GBV. The SASA! approach is a community mobilization strategy aimed at preventing gender-based violence (GBV) and promoting gender equality. Activists and community leaders play a major role in engaging communities, facilitating dialogues, and leading behavior change initiatives. To ensure effective and consistent field engagement, especially under varying weather and terrain conditions, there is a need to equip them with appropriate protective and identification materials.

As the Lead Service Provider for LWEP, PIL supports SASA! activists and community leaders in implementing gender-transformative activities through community-based engagement. These activities often require movement across communities under varying weather and environmental conditions. To ensure that activists and leaders are safe, visible, and effective in their roles, PIL-LWEP intends to procure essential safety gear (raincoat, boots, SASA! T-shirt, backpack) for the effective implementation of activism activities.

1.2 The objective of the activities is as follows:

• To support activists and leaders with appropriate gear for all-weather community engagement
• To improve visibility and identification of SASA! Activists and Leaders in communities across the six LWEP Counties
• To enhance mobility and efficiency during outreach and activism activities
• To ensure the safety of the IEC materials for community outreach

2.2 Outputs/Deliverables of the activities

Each SASA! Activist and Leader will receive the following items:

• Raincoat – To ensure continued engagement during rainy conditions
• Boots – To facilitate movement in difficult project communities, especially during the rainy season
• Bag bag– To carry materials such as Information, Education, and Communication (IEC) tools, notebooks, and personal items during fieldwork

3.0 Target Beneficiaries

• Trained SASA! Activists across the six LWEP Counties (Rural Montserrado, Gbarpolu, Bomi, Grand Cape Mount, Rivercess, and Grand Gedeh)
• Community Leaders engaged in SASA! Implementation in the six LWEP Counties

1.3 List the disaggregated number of beneficiaries

Who are the targets? What are the specific numbers to be reached from this activity; who are the direct and indirect beneficiaries? Expand the table for more sub-activities. The selected service provider is required to transport these items in the below listed counties to the beneficiaries.

4.0 Expected Outcomes

State the outcomes to which the activities and sub-activities are linked. If many sub-activities are linked to the same outcome, state the outcome and merge the activities. Reference to the project proposal as the source document.

The following outcomes are expected to be achieved:

• Improved effectiveness of SASA! community outreach/activism activities
• Increased visibility and credibility of activists and leaders
• Enhanced safety and comfort during fieldwork

4.1 Methodology for Activity Delivery

State the methodology/ how you intend to deliver the activities (a step-by-step guide to achieve the activity) (if the project document has clearly described the methodology – please use)

• Items will be distributed based on the developed distribution plan
• Items will be distributed to all activists and leaders in six LWEP Counties
• All beneficiaries will sign a distribution list to confirm receipt
• Monitoring teams will verify usage during field visits

5.0 Indicative Budget

Budget –this should strictly reference what is in the approved budget per line item per activity numbering. If it requires a breakdown into smaller line items, please ensure the project budget holder or accountant contributes to this. Please expand the rows for more cost areas.

The indicative budget for SASA! Activists and Leaders’ Safety Gear for the effective implementation of the SASA activity across the six LWEP Counties

Budget – WBS LR00303-1044-023-2202-06 LSP/PIL/LWEP Support to SASA! Activists and Leaders for effectively carrying out activism in the communities in the LWEP Counties

Please insert the unit Cost and the total cost for each item below:

6.0 Instructions to Bidders

These instructions are designed to ensure that all Bidders are given equal and fair consideration. It is the Bidders’ responsibility to ensure their offer is complete and that you provide all the necessary information asked for in the format specified, or risk your offer being rejected. Further details can be found in section 9.1 of this ITT document, ‘Submission Checklist.’

Women consultants actively engaged in or advancing gender equality and women’s empowerment in the workplace are especially encouraged to apply.

Documents comprising this tender pack are as follows:

• Plan Tender Dossier Reference Number: LBR-STA-FY27-002-LWEP

Bidders are required to submit/hand deliver their proposals in hard copy in sealed envelope and address to the Country Director, Plan International Liberia, Fish Market, Monrovia, Libera at the reception – tender box inclusive of all required annexes and the deadline for submission of all proposals is August 20,2026 before 4:00PM.

The required annexes include:

• Plan Tender Dossier
• ANNEX B – Pricing Schedule
• ANNEX C – Technical Questions
• ANNEX D – Supplier Questionnaire
• ANNEX E – Non -Staff Code of Conduct

The offer and all correspondence and documents related to this tender must be written in English.

Each bidder may submit only one (1) offer. Bidders who submit two officers will be disqualified from the process.

Unless stated otherwise, all communications from Bidders in relation to this tender, including Clarification, Questions, must be directed to Liberia.Proculwep@plan-international.org and

must include the ITT reference number: LBR-STA-FY27-002-LWEP

7.0 Key Dates and Timelines

The following table outlines the key dates and timelines associated with this tender process. Plan International reserves the right to change these at any time as the tender progresses. To maintain transparency, fairness, and adequate time to prepare your offers, Plan International will inform all interested Parties of any changes to these key dates and timelines simultaneously and in a timely fashion.

7.1 Pricing

Bidders are required to complete the pricing schedule attached separately in ‘Annex B – Pricing Schedule.’ All prices must be quoted in United States dollars and exclusive of Value Added Tax (VAT).

It is expected that prices will be fixed for the duration of the contract, and quotes will be valid for a maximum period of 90 calendar days following the closing date of this tender. If, for any reason, you are unable to guarantee fixed pricing for the duration of the contract, any projected price increases should be clearly stated in your tender.

To ensure a fair and transparent process, Plan International will not be able to divulge budget information relating to this tender or associated projects. It is expected that Bidders submit their best possible financial offer at the point of submission.

8.0 PURPOSE OF THE CALL FOR APPLICATIONS

The Liberia Women Empowerment Project invites qualified, competent service providers to submit proposals the procurement, branding, delivery of the items above in the various counties. Please note that the service provider is responsible to deliver the items in the various counties and all proposals should include transportation.

9.0 Selection Criteria

Bids will be assessed against predetermined criteria that have been developed and agreed upon by the Tender Panel before launching this Tender process. The information gathered in ‘Annex C -Technical Questions,’ ‘Annex B – Pricing Schedule,’ and any other requested documentation will be used to evaluate and score each Bid against this set of criteria. Please find further details in the table:

10.0 Evaluation of offers

The Tender Panel will review all Bids to ensure they meet the minimum requirements listed under the ‘Compliance’ section in the above table. Following this, each Bid will be assigned a score on the basis of predetermined criteria and its associated weighted scores.

The contract(s) will be awarded to the Bidder(s) who represent the best overall value for Plan International in terms of the evaluation criteria set out above. By participating in this tender, you acknowledge and understand that Plan reserves the right to:

• Decide not to award to any bidder
• Decide to award to one or more bidder
• Decide to re-advertise the opportunity
• Not necessarily accept the lowest cost offer

Notification of the award of the contract will be issued via email.

11.0 Terms & Conditions

By submitting a Bid as part of this Tender process, you also acknowledge and understand that:

• Plan International will not be liable for any costs or expenses incurred in the preparation of your offer
• You or your company will undergo vetting checks against an Anti-Terrorism and Sanctions Database as part of due diligence protocols
• Plan International reserves the right to keep confidential the circumstances that have been considered for the selection of the offers
• Part of the evaluation process may include a presentation from the Bidder and a site visit by Plan International staff, where applicable and necessary
• Plan International reserves the right to alter the schedule of tender and contract awarding
• Plan International reserves the right to cancel this tender process at any time and not to award any contract
• Plan International reserves the right not to enter into or award a contract as a result of this invitation to tender
• Plan International does not bind itself to accept the lowest, or any offer
• Any attempt by the Bidder to obtain confidential information, enter into unlawful agreements with competitors, or influence the evaluation committee or Plan International during the process of examining, clarifying, evaluating, and comparing tenders will lead to the rejection of its offers and may result in the termination of a current contract, where applicable
• You accept in full and without restriction the conditions governing this tender as the sole basis of this competition, whatever its own conditions of sale may be, which you hereby waive
• You have examined carefully, understood, and complied with all conditions, instructions, forms, provisions, and specifications contained in this tender dossier. You are aware that failure to submit a tender containing all the information and documentation expressly required, within the deadline specified, may lead to the rejection of the tender at Plan International’s discretion
• You are not aware of any corruption practice in relation to this competition. Should such a situation arise, we shall immediately inform Plan International in writing
• You declare that you are affected by no potential conflict of interest, and that you and our staff have no particular link with other Bidders or parties involved in this competition. Should such a situation arise during performance of the contract, you shall immediately inform Plan International in writing
• You accept Plan International’s standard terms of payment, which are 30 days after the end of the month of receipt by Plan of a proper invoice or, if later, after acceptance of the Goods or Services in question by Plan International Ltd

12.0 Plan International’s Ethical & Environmental Statement

• The service providers should establish environmental standards and good practices that follow the principles of ISO 14001 Environmental Management Systems, and in particular, ensure compliance with environmental legislation

13.0 Submission Checklist

All interested individuals and companies are required to request the submission checklist document below by using the email address below: Liberia.Proculwep@plan-international.org.

Please note that service providers’ tax clearance will be verified for authentication. Any fraudulent tax clearance submitted to Plan International by any service provider will lead to termination of service and if you are already in our system plan International Liberia will be left with no alternative but toe delete your name in the database.