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Request for Quotation (Procurement of Stationery Supplies, Cleaning Supplies & Scratch Cards Supplies)

  • Location:
  • Salary:
    negotiable
  • Job type:
    Bid / ToR/RFQ/RFP/EOI
  • Posted:
    1 month ago
  • Category:
    Bid / ToR/RFQ/RFP/EOI
  • Deadline:
    January 31, 2024
  1. Synopsis of the Request for Quotation

DAI, implementer of the USAID funded Civil Society Activity invites qualified vendors to submit quotation for the provision of Stationery supplies, Cleaning Supplies and Scratch Card as follows:

1. RFQ No.RFQ-DAI- LIB-CSA- 0010
2. Issue DateJanuary 22, 2024
3. TitleProcurement of Stationery Supplies, Cleaning Supplies & Scratch Cards Supplies
4. Issuing Office &

Email/Physical Address for Submission of Quotes

USAID CSA Project 18th Street & Warner Avenue, Sinkor Monrovia, Liberia.

Email: LiberiaCSA_Submissions@dai.com

5. Deadline for questionsPlease submit questions by January 26, 2024, by 4:00pm local time in Monrovia, Liberia to: LiberiaCSA_Procurement@dai.com
6. Deadline for Receipt of Quotes.January 31, 2023, by 12:00 Noon
7.Point of ContactLiberiaCSA_Procurement@dai.com
8. Anticipated Award TypeBlanket Purchase Agreement – BPA
9. Basis for AwardAn award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to DAI, considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 14, “Determination of Responsibility”. No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.

 

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate corruption, bribery, collusion or conflicts of interest. Any requests for payment or favors by DAI employees should be reported as soon as possible to ethics@dai.com or by visiting www.dai.ethicspoint.com. Further, any attempts by an offeror or subcontractor to offer inducements to a DAI employee to influence a decision will not be tolerated and will be grounds for disqualification, termination and possible debarment. See provision No. 18 for more details.

  1. Request for Quotation
10. General Instructions to Bidders• Vendors wishing to submit quotation must do so on or before January 31, 2024, at 12:00 PM and indicate the lots they are submitting bid for on the subject line. Late offers will be rejected

except under extraordinary circumstances at DAI’s discretion. Quote should be submitted via email only.

RFQ – DAI- LIB-CSA 0010:

Lot 1: – Stationery Supplies

Lot 2: – Cleaning Supplies

Lot 3: – Scratch Card Supplies

• Vendor fully understands that their quote must be valid for a period of 360 days.

• Bidders shall sign and date their quotation.

• Bidders shall complete Attachment A: Price Schedule template. Value

11. Questions Regarding the RFQEach Bidder is responsible for reading very carefully and understanding

Added Tax (VAT) shall be included on a separate line.

fully the terms and conditions of this RFQ. All communications

• These services are eligible for VAT exemption under the DAI prime regarding this solicitation are to be made solely through the Issuing

contract.

Office and must be submitted via email or in writing delivered to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders.

12. Technical

Specifications and

requirements for

Technical

Acceptability

1. See Attachment A for price schedule

Final delivery is required within 2 – 8 days upon signing of PO

13. Prohibited TechnologyBidders MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
14. Determination of

Responsibility

DAI will not enter into any type of agreement with a vendor prior to ensuring the vendor’s responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration: 1. Provide copies of the required business licenses to operate in the host country.

2. Provide up to date tax clearance

3. Evidence of an Unique Entity ID (SAM) (explained below and instructions contained in the Annex).

4. The source, origin and nationality of the services are not from a Prohibited Country (explained below).

5. Ability to comply with required or proposed delivery or performance schedules.

15. Geographic Code• Under the authorized geographic code for its contract DAI may only procure goods and services from the following countries.

 

Geographic Code 935: Goods and services from any area or country including the cooperating country, but excluding Prohibited Countries.

DAI must verify the source, nationality and origin, of goods and services and ensure (to the fullest extent possible) that DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions include: Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI.

By submitting a quote in response to this RFQ, Bidders confirm that they are not violating the Source and Nationality requirements and that the services comply with the Geographic Code and the

16. Unique Entity ID (SAM)exclusions for prohibited countries.

All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain an Unique Entity ID (SAM)prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the self-certification statement if the Bidder claims exemption for this reason.

For those required to obtain an Unique Entity ID (SAM)you may request Attachment C: Instructions for Obtaining an Unique Entity ID (SAM)For those not required to obtain an Unique Entity ID (SAM), you may request Attachment D: Self-Certification for Exemption from Unique Entity ID

17. Compliance with

Terms and Conditions

(SAM)Requirement Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment B.
18. Anti-Corruption and Anti-Bribery Policy

and Reporting

Responsibilities

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption:

• Any requests for a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by a DAI employee, Government official, or their representatives, to influence an award or approval decision.

• Any offer of a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by an offeror or subcontractor to influence an award or approval decision.

• Any fraud, such as misstating or withholding information to benefit the offeror or subcontractor.

 

• Any collusion or conflicts of interest in which a DAI employee, consultant, or representative has a business or personal relationship with a principal or owner of the offeror or subcontractor that may appear to unfairly favor the offeror or subcontractor. Subcontractors must also avoid collusion or conflicts of interest in their

procurements from vendors. Any such relationship must be disclosed immediately to DAI management for review and appropriate action, including possible exclusion from award.

These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business.

Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor or DAI staff to:

• Toll-free Ethics and Compliance Anonymous Hotline at (U.S.) +1-503-597-4328

• Hotline website – www.DAI.ethicspoint.com, or

Email to Ethics@DAI.com

USAID’s Office of the Inspector General Hotline at

hotline@usaid.gov.

By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions and possible suspension and debarment by the U.S. Government.

 

1.1 Attachment A: Price Schedule

Lot 1: Stationery Supplies List

Item

#

Item DescriptionUnit of

Measure

1A4 PAPER, DOUBLE A, 80 GRAMREAM
2ALKALINE BATTERY AA 1 X 4 PCSPKT
3ALKALINE BATTERY AAA 1 X 4 PCSPKT
4BINDER CLIPS 33MM (MINIMUM)PKT
5BINDER CLIPS 25MM (MINIMUM)PKT
6BINDING CLIPS 19MM (MINIMUM)PKT
7BOX FILE BLACK, STANDARD, 13.5 INCHES HIGHPCS
8BROWN ENVELOPE, A4 SIZE 1 X 50 PCSPKT
9BROWN ENVELOPE, LEGAL SIZE 1 X 50 PCSPKT
10BROWN ENVELOPE, A5 SIZE X 50 PCSPKT
11CALCULATOR 12 DIGIT, STANDARD OFFICEPCS
12CORRECTION PENPCS
13DAIRY BOOK, A5 SIZE HARD BACKPCS
14DESK ORGANIZER, 15 – 20 ASSORTED ITESMSSET
15DESK TRY 3 TIERPCS
16FILE DIVIDER 10-20 OR A-Z TYPESET
17FLIPCHART PAD, 20 – 25 SHEETSPCS
18HANGING FOLDER 1X25BOX
19HIGHLIGHTER 4 – 6 PIECES, ASSORTED COLORPKT
20MANUSCRIPT BOOK 3QR LEDGERPCS
21MANILA FOLDER A4 SIZE 1X100BOX
22PAPER FASTNER PLASTIC 1X50PKT
23MASKING TAPE 1′ 24MMPCS
24STENO / NOTE PADPCS
25PAPER CLIP 50MM (MINIMUM) 1X100PKT
26PAPER CLIP 28MM (MINIMUM) 1X100PKT
27STICK GLUE 20GRAM (MINIMUM)PCS
28BALL PEN BLACK & BLUE, 1X50 PCSPKT
29PERMANENT MAKER, ASSORTED COLORS, 1X12PKT
30PLASTIC FOLDER WITH FASTNER LIBERIA MXT6 1X10PKT

 

31 THUMB TACK/ PUSH PINS1X100 PKT

32SCISSOR, STANDARD (MEDIUM SIZE) FOR OFFICEPCS
33PACKING TAPE, CLEAR 2′ ROLLROLL
34SCOTCH TAPE CLEAR 18MM X 20YARD SMALL SIZEROLL
35SIGNATURE STICKER/INDEX FILMPKT
36STAPLE PIN REMOVERPCS
37STAPLES PINS, 1X5000 – STANDARDPKT
38STAPLER , STANDARD SIZE (MEDIUM)PCS
39STAPLES PINS 23X13 1X1000 PCSPKT
40STICK ON PADEACH
41TAPE DISPENSERPCS
42WHITE BOARD CLEANER, 100 – 200 MLBTL
43WHITE BOARD MARKER 1 X 12 PCS, ASSORTED COLORPKT
44WHITE ENVELOPE PEAL&SEAL, 50 PCSPKT
45NOTE CARDS, 4 X 6 INCHES, ASSORTED COLORS, 50 PIECESPKT
46POSTER SHEET, REAM OF 100 SHEET, ASSORTED COLORSPKT
47737 LASERJET PRINT CARTRIDGE FOR CANON IMAGECLASS MF249DW PRINTERPc
48HP 30 BLACK ORIGINAL CARTRIDGE FOR LASERJET PRO MFP M227SDN PRINTERPc
49HP 17A TONER CARTRIDGE FOR LASERJET PRO MFP M130A PRINTERPc
50HP 87A LASERJET TONER CARTRIDGE FOR LASERJET MANAGED FLOW M527CM PRINTERPc
51HP 62 BLACK & COLOR ORIGINAL INK CARTRIDGE FOR HP OFFICEJET 250 MOBILE ALL-IN-ONE PRINTERSET

 

Lot 2: Cleaning Supplies List

Item

#

Item DescriptionUnit of Measure
1AIR FRESHENER 250 – 300MLCAN
2AIR FRESHENER for VehicleCAN
3ANTI-SECTIC DETERGENT 500ML; EQUIVALENT TO DELTOLBTL
4BROOM (INDOOR) WITH WOODEN AND DURABLE RUBBER STICKPC
5CLEANING DETERGENT, 750-850ML; EQUIVALENT TO MR CLEANBTL
6COMMODE BRUSHPC
7COMMODE FLUSHPC
8COMMODE FLUSH / BOWL DISINFECTANT, 750 – 1000 MLBTL
9DETERGENT – CLORA, 4 LITER BOTTLE PER GALLONGAL
10DETERGENT – CLORA, 1 LITER BOTTLE/CANBTL
11DESK CLEANER- FURNITURE SPRAY 250-260 MLCAN
12DISH TOWEL- CLOTH, SMALL SIZEPC
13DISH WASHING SOAP, LIQUID, 750 – 1000 MLBTL
14DUST PANPC
15FLOOR MOP WITH STICK HANDLEPC
16FLOOR RAGPC
17FLOOR TOWEL, LARGE SIZEPC
18FLOOR TOWEL, MEDIUM SIZEPC
19HAND SANITIZER 260-400MLBTL
20HAND LIQUID SOAP 450-500MLBTL
21INSECT KILLER/SPRAYCAN
22NAPKIN 2PLY X 140 SHEETSPKT
23NAPKIN 2PLY X 200 SHHETSPKT
24NOSE MASK, 50 PIECES PER PACKPKT
25PAPER TOWEL, 150 SHEETROLL
26PLASTIC/DISPOSABLE CUPPC
27POWDER SOAP; EQUIVALENT TO OMO, LARGE PACK, 200GPKT
28RUBBER GLOVES FOR CLEANING, DURABLE, HEAVY DUTYPC
29TOILET PAPER / TISSUE X 36PLYROLL
30TRASH BAG – LARGEPKT

 

31TRASH BAG – MEDIUMPKT
32TRASH BAG – SMALLPKT
33TOWEL – MEDIUM SIZEPC

 

Lot 3: Scratch Card Supplies List

Item

Number

Item NameSpecificationsQuantity
1aScratch CardsLonestar MTN Scratch Cards $5.00 Category1 Pc.
1bScratch CardsLonestar MTN Scratch Cards $1.00 Category1 Pc.
1cScratch CardsOrange Scratch Cards $5.00

Category

1 Pc.
1dScratch CardsOrange Scratch Cards $5.00

Category

1 Pc.

 

Delivery Date:

We, the undersigned, provide the attached quote in accordance RFQ # dated _Our attached quote is for the total price of (figure and in words).

I certify a validity period of days for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications. We confirm that we are not providing any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25

We understand that DAI is not bound to accept any quotes it receives.

Authorized Signature:

Name and Title of Signatory:

Name of Firm:

Address:

Telephone:

Email: Company Seal/Stamp:

1.2 Attachment B: Representations and Certifications of Compliance

1. Federal Excluded Parties List – The Bidder Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.

2. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal government contracts, to report compensation levels of the five most highly compensated subcontractor executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)

3. Executive Order on Terrorism Financing– The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. Recipients may not engage with, or provide resources or support to, individuals and organizations associated with terrorism. No support or resources may be provided to individuals or entities that appear on the Specially Designated Nationals and Blocked persons List maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included in all subcontracts/sub awards issued under this Contract.

4. Trafficking of Persons – The Contractor may not traffic in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.

5. Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions.

6. Organizational Conflict of Interest – The Bidder certifies that will comply FAR Part 9.5, Organizational Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of information bearing on whether a potential conflict may exist, that Bidder shall immediately provide DAII with a disclosure statement describing this information.

7. Prohibition of Segregated Facilities – The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition of

Segregated Facilities.

8. Equal Opportunity – The Bidder certifiesthat it does not discriminate against any employee or applicant for employment because of age, sex, religion, handicap, race, creed, color or national

 

origin.

  1. Labor Laws – The Bidder certifies that it is in compliance with all labor laws.
  2. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition Regulation (FAR) and is in not in violation of any certifications required in the applicable clauses of the FAR, including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and payments to influence Federal transactions.
  3. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein.

By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein and will be asked to sign these Representations and Certifications upon award.

Click the apply button below to download the pdf version of this advert.

 

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