Location:

Monrovia
Salary:

negotiable
Job type:

Bid / ToR/RFQ/RFP/EOI
Posted:

5 hours ago
Category:

Bid / ToR/RFQ/RFP/EOI
Deadline:

September 28, 2026

REQUEST FOR QUOTATION (RFQ) for Clinical and Maternal Medical Supplies and Equipment

RFQ Title:	CATEGORY 3 – Clinical and Maternal Medical Supplies and Equipment
RFQ Number	2612-003
Issuance Date:	September 14, 2026
Submission Date and Time	September 28, 2026
Delivery Scope	Incoterm: Deliver Duty Paid (DDP) Delivery Date: October 30, 2026 Locations: Apartment 301-302, Embassy Compound, 13th Street, Sinkor, Monrovia, Liberia. Scope: Vendor provides on-site delivery, installation, and end-user operational training for healthcare staff for all applicable equipment, backed by a 12-month warranty with 24-hour emergency support.
*** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *** Pact does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to the relevant Donor. Employees and agents of Pact are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to the Donor. In addition, Pact will inform the Donor of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business. Offerors responding to this RFQ must include the following as part of the submission: · Disclose any close, familial, or financial relationships with Pact or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this. · Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.

Introduction

Pact is an International NGO with offices around the world. Its mission is to enable systematic solutions that empower people who are poor and marginalized to earn a dignified living, be healthy and benefit from the natural resources around them. Pact achieves this by strengthening local capacity, fostering effective governance systems and transforming markets into a force for development.

The ACHIEVE project is an eight year (2019–2027) global project funded by the U.S. Department of State (DoS) that supports countries to achieve and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. Led by Pact, ACHIEVE works with governments, civil society organizations, and other partners to deliver integrated, person-centered HIV, maternal, newborn and child health (MNCH), and related health services across multiple countries, including Liberia.

The goal of ACHIEVE Liberia is to support Liberia’s Ministry of Health (MoH) to improve MNCH outcomes and increase the availability of, and access to critical lifesaving MNCH services. ACHIEVE Liberia has the following four objectives:

Objective 1: Enhance the quality of MCH services by strengthening healthcare workforce skills and oversight of MCH service delivery.

Objective 2: Improve access to and uptake of MCH services through strengthened community- facility linkages.

Objective 3: Facilities are equipped to provide quality care to mothers and newborns through the antenatal, intra-partum, and post-partum phases.

Objective 4: Ensure availability of skilled healthcare workers to deliver MCH services, addressing urban-rural disparities.

As part of project activities, the Pact ACHIEVE Project requires the purchase of Clinical and Maternal Medical Supplies and Equipment. The purpose of this RFQ is to solicit quotations for these supplies/equipment.

B. Requirement/ Technical Specifications

The table below contains the list of goods under RFQ. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format.

Line Item No.	Item Name	Technical Description	Unit of Measure	Quantity
1	Suction Bulbs	60–90 mL (or neonatal size), Soft, flexible, and resilient with quick self-expansion after compression	Piece	217
2	Reusable Calibrated Maternal Blood Loss Measuring Tray	· Material & Construction: Durable, medical-grade, latex-free molded rubber or silicone; heavy-duty, flexible, and autoclavable. · Capacity & Dimensions: Dual-sided wells/compartments with clear, molded, non-fading calibration markers (minimum 500–1000 mL total capacity per well).	Piece	382
3	Neonatal Incubator	· Control System & Environment: Microprocessor-controlled air (25.0–37.0°C) and body temperature control (34.0–37.5°C) with active humidity control (30–95% RH) and digital LCD display. Operating environment: 20–30°C ambient, up to 95% RH non-condensing. · Alarms & Safety: Multi- parameter visual and audible alarms for high/low air/skin temperature, probe failure, power failure, fan failure, and low water level. Independent safety thermostat.	Piece	7

· Electrical Requirements: 220–240V, 50/60 Hz mains supply with integrated surge protection and rechargeable backup battery for power failure alarms.

· Included Components & Accessories: Powered/X- ray translucent mattress with tilting function, double-wall hood, integrated IV pole, storage drawers, and skin temperature probe.

· Safety, Standards & Service: ISO 13485 / CE certified, IEC 60601-1 compliant. Requires vendor DDP delivery, on- site installation, end-user operational training, and 12-month warranty with

24-hour support.

Laryngoscope

· System & Blades: Modular neonatal laryngoscope set featuring Miller straight blades (Sizes 00, 0, and 1) constructed with non- trauma smooth spatulas and integrated fiber-optic light conduits.

· Handle & Illumination:

Compact/pediatric

battery-operated handle (Medium/C-cell or Slim/AA-cell size) with integrated high-intensity LED light source (3.5V, ≥ 50,000 lux brightness,

color temperature ≈ 4,000–4,500 K) providing

set

			cool, bright, glare-free illumination. · Material & Construction: Premium medical-grade, corrosion-resistant 304/316 stainless steel with a satin/matt finish to reduce glare. · Included Components: 1x battery handle, 3x Miller blades (Sizes 00, 0, 1), 2x standard AA/C-cell batteries, 1x spare LED module/lamp, and 1x heavy-duty protective padded hardshell carrying case. · Sterilization & Safety: Blades and handle fully autoclavable (steam sterilization up to 134^∘C / 273^∘F for 5 minutes) and chemical disinfectant compatible; ISO 13485 / CE certified, compliant with ISO 7376 (Green System standard). ·
5	Feeding Tubes		Nasogastric, Sterile, 5 Each	CH	14,	120	cm,	Packs	122
6	Respirator Test Kit	Fit	Respirator Qualitative Fit Test Kit, 1 Each					Piece	10
7	Phototherapy Machine		· System & Wavelength: LED phototherapy system for neonatal hyperbilirubinemia; high- efficiency blue LED with peak emission wavelength of 450–470 nm. · Irradiance & Field: Standard mode ≥ 30 𝜇W/cm²/nm (up to high-intensity mode ≥					Piece	10

45 𝜇W/cm²/nm measured at 40 cm distance over a 460–490 nm bandwidth); minimum effective surface area coverage of 60 × 30 cm with uniformity ratio > 0.4 per IEC 60601-

2-50.

· Adjustability: Mobile, height-adjustable floor stand with lockable castors and 360°

positionable/tilting lamp head.

· Timer & Controls: Built-in treatment duration timer with auto-shutoff and non- resettable total operating time meter (lamp life counter).

· Electrical & Safety: 100–

240 V AC, 50/60 Hz universal input; zero UV/IR thermal risk emissions; compliant with IEC 60601- 1 and IEC 60601-2-50.

· Accessories: Reusable/disposable neonatal eye protection shields (small and medium sizes) and hospital-grade power cord.

Non-Pneumatic Anti-Shock Garment (NASG):

Reusable, latex-free neoprene compression device with 6 articulated segments, medical- grade Velcro, and abdominal foam ball to stabilize severe postpartum hemorrhage and obstetric shock. Includes carry bag and user

instructions

Piece

187

Neonatal Ambu Bag & Mask

Reusable, 240–300 mL self- inflating manual resuscitator equipped with pressure-relief valve and transparent, medical- grade silicone face masks (sizes 0/1) for neonatal positive pressure

ventilation.

Piece

100

C. Eligibility

To be considered for award, Offerors must be legally registered and currently operating in the Republic of Liberia. The quotation must include all of the following information:

Demonstrated ability to meet or exceed the requirements/technical specifications outlined in Section B;
Demonstrated ability to deliver the goods or perform the services specified in Section B no later than the required delivery/performance date(s).

D. Submission Instructions

The following information to be included by Offeror in quotation:

I.	A completed copy of the cover sheet (Attachment 1)
II.	Price quotation for each item or service in USD
III.	Validity period of offer (at least 30 days)
IV.	Payment terms (Pact prefers Net 30 days)
V.	Delivery timeframe after purchase order issuance
VI.	Quotation submitted on official company letterhead with authorized signature
VII.	Technical specifications demonstrating compliance with Section B.
VIII.	Warranty information and product documentation (if applicable)

Submission

Offerors may quote one, several, or all line
Offerors wishing to respond to this RFQ must send their quotations by email to Pactliberiabids@pactworld.org with subject [RFQ:2612-003 Category 3-Clinical and Maternal Material]
Electronic submissions must be received at the email address specified above no later than 4:00 PM Liberia Time, on September 28, 2026. The submission must be titled using the exact RFQ title and Number stated
All questions must be submitted through the Pactliberiabids@pactworld.org by 4:00 PM Liberia Time, September 18, 2026
Quotations must include a completed Quote Coversheet (Attachment 1)
Hard copy submissions will not be
Quotations received after that specified deadline or at a different email address may not be accepted.
All quotations and delivery dates must remain valid for at least 30 days following the submission deadline stated above.

Documents requiring original signatures should be signed, scanned, and submitted as PDF attachments. Please include the RFQ Number and RFQ Title in the email subject line.

Offerors must submit the following valid documentation with their proposal:

Legal & Tax: Business registration certificate, tax clearance certificate, and operating license and any regulatory and safety certifications must be submitted where applicable to the products
Technical & Product: Detailed product specifications and brochures or datasheets, Quality, regulatory certifications (e.g., ISO/CE).
Supply Chain & Warranty: Manufacturer’s authorization or official distributor documentation, identification of the country of origin, and warranty documentation, where applicable to the products

E. Evaluation Criteria

Pact will award a contract resulting from this solicitation to the responsible Offeror(s) whose quotation is responsive to the requirements of this RFQ and represents the best value to Pact, based on Lowest Price Technically Acceptable.

Under the Lowest Price Technically Acceptable method, quotations will be evaluated for technical acceptability to ensure they meet the minimum requirements and technical specifications outlined in this RFQ. Among the quotations determined to be technically acceptable, the contract will be awarded to the responsible Offeror submitting the lowest evaluated price.

Technical acceptability will be determined based on:

Legal Eligibility: Valid Liberian business registration, tax clearance, operating license, and any regulatory or distribution license legally required for the products
Technical and Sample Specifications: Compliance of the offered products with the technical specifications applicable to each line item An Offeror is not required to quote all line items. Product datasheets, samples, and safety documentation must be provided where required or applicable to the item quoted.
Delivery Schedule: Capacity to deliver all requested quantities by October 15, 2026.
Submission Completeness: Completed quotation on official letterhead, authorized signature, unit and total prices in USD, applicable warranty terms, required supporting documentation, and a validity period of at least 30 days.
For applicable equipment, the vendor must provide installation, end-user training, and basic maintenance support. Each applicable equipment item must include the manufacturer’s standard warranty, which must be no less than 12 months and cover defective parts, replacement, and calibration where applicable. The vendor must acknowledge requests for emergency technical support within 24 hours.

F. Inspection and Acceptance

Sample Inspection: Pact reserves the right to request, inspect, and verify product samples or technical documentation before or during contract performance to ensure technical compliance.
Final Acceptance: Goods are formally accepted only after physical verification at delivery, confirming full compliance with specified standards, technical requirements, and exact quantities. Non-conforming items will be

G. Terms and Conditions

Pact reserves the right, in its sole discretion, to modify the terms of this solicitation by written notice at any time. Pact may also cancel this solicitation at any
Issuance of this solicitation does not constitute a commitment by Pact to award a contract.
Pact may reject any or all quotations
Pact reserves the right to disqualify any quotation if the Offeror fails to follow the instructions provided in this
Pact will not reimburse Offerors for any costs incurred in preparing or submitting a response to this
Pact may contact Offerors to confirm submitted information and verify that the quotation was submitted in response to this
Pact may contact past performance references provided by the Offeror without prior notice. Pact also reserves the right to contact other sources to obtain relevant past performance information not listed in the
Pact reserves the right to waive minor quotation deficiencies that can be corrected prior to award determination in order to promote
Pact reserves the right to make an award based on the initial evaluation of quotations without further
Pact may choose to award only a portion of the scope of work described in this solicitation or issue multiple
By submitting a quotation, the Offeror acknowledges and agrees to the terms and conditions of this
Information provided by Offerors as part of this solicitation process will be treated as confidential. Offerors consent to the disclosure of submitted documents to reviewers involved in the evaluation process. All reviewers are bound by confidentiality and non- disclosure
Any resulting award will be governed by Pact’s standard terms and conditions as well as any applicable funder requirements.

Any award resulting from this RFQ will be a firm-fixed-price purchase
Pact’s standard payment terms are net 30 days after receipt and acceptance of commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third
United States law prohibits transactions with, and the provision of resources or support to, individuals or organizations associated with The Offeror under any resulting award must ensure compliance with these laws.

Attachment 1: Quotation Cover Sheet

Instructions: Fill in the information requested highlighted in yellow below and include it in your submission. Offerors may modify or expand the table as needed to provide complete information for the goods being offered. The goods quoted must follow the same structure and line-item numbering used in Section B of this RFQ. All forms must be completed in ENGLISH LANGUAGE

Pact RFQ No.:				2612-003
RFQ Title:				Category 3 – Clinical and Maternal Medical Supplies and Equipment
Submission Date:				Month/Day/Year -Time AM/PM – Time Zone
Offeror Contact information		Name		Insert here
		Title		Insert here
		Email		Insert here
		Phone		Insert here
		Address		Insert here
		Type of Entity		Insert here
		Persons authorized to negotiate for Offeror		Insert Name, title, and contact information
Line Item NO.	Product		Specifications (attach full specifications and warranty information)	Unit	Qty	Quoted Price
1
2
3
4
5	Insert here		Insert here	Insert here	Insert here	Insert here
6	Insert here		Insert here	Insert here	Insert here	Insert here
7
8
9

Validity Period of Offer			Insert here

Credit Payment Term Offered	Insert here
Estimated Delivery Date	Insert here
Offeror Agreement
By signing this Quotation, the Offeror certifies the accuracy and completeness of all pricing information, technical data, delivery dates, representations, and certifications included in its quotation, as well as its acceptance of all terms and conditions set forth in this RFQ. Pact reserves the right to make an award based on this information and quotation without further discussion
Signature:
Name and Title:
Date: