RFQ NO: FHI 360 FY27 MSA_001

FHI360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology, creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

As part of the implementation of its “Meeting Target and Maintaining Epidemic Control (EpiC) and “Strengthening Infectious Disease Detection System” (STRIDES) projects funded by the United States Department of State, FHI 360 is requesting a quotation to enter a Master Service Agreement (MSA) for the below goods & services. Details of Request

Lot 2 – Vehicle Rental

Lot 3 – Printing Services

Lot 4 – Vehicle repair & Servicing

Lot 5 – Repairs & Maintenance of Printers & Computers

Lot – 6 Assorted Stationery & Cleaning Materials/Supplies

Lot- 7 – Assorted IT/ICT Equipment & Cartridges supplies

Lot 8 – Internet & STARLINK Services

NB:

1. Please Provide quotation “Only” for services you are currently providing as per your Business Registration. You can bid for not more than 2 lots.
2. Price/cost provided should be valid for not less than (6) months.
3. Attached your current Tax Clearance & Business Registration Certificates to your quotation.

Quotation Format:

1. Lot Number
2. Supplier Name and Address
3. Payment Terms
4. Quote Validity (Quotation should be valid for at least 30 days)
5. Bill To: FHI 360 Office – Liberia
6. Currency of Quote – United States Dollars
7. Tax Information clearly stated on quote
8. Delivery Terms
9. Supplier terms and conditions
10. Attach Current Business Registration & Tax Clearance

Basis for Award of Contracts or Purchase Order –Each quotation will be evaluated based on the following criteria as stated in the below Lots:

Lot 1- Accommodation, catering & Hall rental:

• Cost or Price – 30%
• Capacity to provide service – 30%

• Number of rooms (single, suite room, etc.)
• Hall capacity and amenities (Wi-Fi, sound system, projector, flip chart etc.)
• 24/7 security presence
• 24/7 running water
• Experience providing similar services (provide some references)– 30%
• Responsiveness of the quotation in meeting required SOW– 10%

Lot 2 – Vehicle Rental

• Cost or Price – 30%
• Capacity to provide service/numbers of vehicles in fleet – 20%
• Road worthiness of vehicles – 20%
• Experience providing similar services (provide some references)– 20%
• Responsiveness of the quotation in meeting required SOW– 10%

Lot 3 – Printing Services

• Cost or Price – 30%
• Capacity to provide service/printing machines & equipment – 30%
• Experience providing similar services (provide some references)– 20%
• Responsiveness of the quotation in meeting required SOW– 20%

Lot 4 – Vehicle repair & Servicing:

• Cost or Price – 30%
• Capacity to provide service – 30%
  • Functional vehicle servicing garage with full equipment
  • Trained and professional mechanics with years of experience
• Experience providing similar services (provide some references)– 10%
• Turnaround time for vehicle repairs/Servicing – 20%

Lot 5 – Repairs & Maintenance of Printers & Computers

• Cost or Price – 30%
• Capacity to provide service – 15%

1. Trained and professional Technicians with years of experience

• Quality of spare parts – 15%
• Experience providing similar services (provide some references)– 10%
• Turn-around time for repairs & maintenance work – 20%
• Responsiveness of the quotation in meeting required specs/ SOW– 10%

Lot – 6 Assorted Stationery & Cleaning Materials/Supplies

• Cost or Price (– 30%
• Capacity to supply goods – 30%
• Quality of goods– 20%
• Delivery time- 10%
• Responsiveness of the quotation in meeting required SOW– 10%

Lot- 7 – Assorted IT/ICT Equipment & Cartridges

• Cost or Price – 20%
• Capacity to supply goods – 20%
• Quality of goods– 15%
• Warrant – 15%
• Origin/Source – 10%
• Delivery time- 10%
• Responsiveness of the quotation in meeting required specs– 10%

Lot 8 – Internet & STARLINK Services:

• Cost or Price– 20%
• Capacity to provide service- 20%
• Fiber Internet quality & compliance– 10%
• Experience (References) – 10%
• Warranty & Source/Origin for equipment – 10%
• Professional Technicians -(include Technicians profile) -10%
• Technical support Response time – 10%
• Responsiveness of the quotation in meeting required SOW/Specs– 10%

Purchase Order Terms:

• This purchase order (PO) is subject to all the terms and conditions outlined in FHI 360

PO Terms “Supplier’s delivery of products, the performance of services or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may be modified only in writing and signed by both parties.

Termination: FHI 360 has the right to terminate the contract at anytime This contract shall not be subcontracted to a 3rd Party.

Submission Deadline – October 31, 2026 o “Quotation received after 5:00 PM. on the deadline date will not be considered.” Submit a quotation to the address below.

• Email: procurement@fhi360.org

Quotations not submitted to Liberia.procurement@fhi360.org email address will be disqualified.

For additional information or clarification o Contact: Liberia.procurement@fhi360.org and quote RFQ number as subject reference. Deadline for additional information or clarification – October 28, 2026.