Helping Our People Excel: HOPE Liberia, Inc.

ElWA Rehab Community

2nd Avenue, Opposite RLJ, Behind the African Dream Academy,

Paynesville, Liberia

Subject: RFQ No: 260401

Expected delivery time: 5 days after signing of Purchase Order

HOPE Liberia reserves the right to return, at the vendor’s expense, any item that does not meet the minimum technical specifications upon delivery.

To request a soft copy of this RFQ, the ledger, or additional information, please contact info@hopelib.org.

RFQ

Submission of

Quotation

If any doubt exists as to the time zone in which the quotation should be submitted, refer to http://www.timeanddate.com/worldclock/.

It shall be the sole responsibility of the vendor to ensure that their quotation is submitted by specified submission method and received by HOPE Liberia by before the closing date and time.

Any quotations received after the stipulated deadline will be rejected.

HOPE Liberia may, at its discretion, extend this deadline for the submission of proposals by amending the solicitation documents in accordance with the Article 12 – “Amendment of solicitation documents”. In this case, all rights and obligations of HOPE Liberia and vendors subject to the previous deadline will thereafter be subject to the new deadline as extended.

Submission

Helping Our People Excel: HOPE Liberia, Inc.

ElWA Rehab Community

2nd Avenue, Opposite RLJ, Behind the African Dream Academy,

Paynesville, Liberia

Subject: RFQ No: 260401

Quotations with no fixed price will be disqualified and will not be considered for evaluation.

The Quotation must be submitted electronically through via email (as indicated in the RFQ Documents) or In Person. Electronic files that form part of the Quotation must be in accordance with the format and requirements indicated in the RFQ Documents;

Vendors must be aware that the mere act of submission of a quotation, in and of itself, implies that the vendor fully accepts HOPE General Conditions of Contracts.

Substitution, and

Modification of

Quotation

Conduct

• is suspended by or has any pending disputes or litigations with HOPE Liberia or other organizations.

o is not under formal investigation, nor has been sanctioned within the preceding three (3) years by any national authority for engaging or having engaged in proscribed practices, including but not limited to corruption, fraud, coercion, collusion, obstruction, or any other unethical practice.

o has not declared bankruptcy, is not involved in bankruptcy or receivership proceedings, and there is no judgment

o or pending legal action against them that could impair their operations in the foreseeable future.

o undertakes not to engage in proscribed practices (including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice), with HOPE Liberia or any other party, and to conduct business in a manner that averts any financial, operational, reputational or other undue risks to HOPE Liberia;

It is the vendor’s responsibility to ensure that its employees, joint venture partners, sub- contractors, service providers, suppliers and/or their employees meet the eligibility

o they are or have been associated in the past, with a firm or any of its affiliates that have been engaged by HOPE Liberia to provide consulting services for the preparation of the design, specifications, TOR, cost analysis/estimation and other documents to be used for the procurement of the goods/ services/ civil works required in the present procurement process.

o has a close business or family relationship with a HOPE Liberia personnel who: (i) are directly or indirectly involved in any stage of the RFQ-process of such contract; or (ii) would be involved in the implementation or supervision of such contract;

o has an interest in other vendors (who is submitting a proposal/s in response to this RFQ) including when they have common ownership and/or management. Vendors shall not submit more than one quotation, except for alternative offers, if permitted. This will result in the disqualification of all quotations in which the vendor is involved.

Vendors must disclose any actual or potential conflict of interest and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to HOPE Liberia. Failure to disclose any actual or potential conflict of interest may lead to the vendor being sanctioned or debarred by UN Women, and the proposal security (if applicable) shall be surrendered to UN Women.

HOPE Liberia will publish the responses (including an explanation of the query but without identifying the source of inquiry) to all prospective vendors through the Quantum system. Responses will be made to clarification questions received by the deadline for questions indicated in the RFQ. Responses to clarification requests shall be binding for all vendors.

Quotation

• HOPE Liberia will convert the currency quoted into United Stated Dollars (USD), in accordance with HOPE Liberia Operational Rate of Exchange in force at the time of the quotation submission deadline date and time.

• In the event that HOPE Liberia selects a quotation for an award that is quoted in a currency different from the preferred currency, HOPE Liberia shall reserve the right to award the contract in the currency of HOPE Liberia preference, using the conversion method specified above.

a) Documents establishing the eligibility and qualifications of the bidder;

b) Statement of Confirmation

c) Technical and Financial Offer in accordance with the Schedule of Requirements Any attachments and/or appendices to the RFQ;

During the Quotation validity period, the Vendor shall maintain its original Quotation without any change, including the availability of the key personnel, the proposed rates and the total price.

In exceptional circumstances prior to the expiration of the Quotation validity period, HOPE Liberia may solicit the Vendor’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing and shall be considered integral to the Quotation. If the Vendor agrees to extend the period of validity, such extension shall be made without any change in the original Quotation. The Vendor has the right to refuse to extend the validity of its Quotation, and in which case, such Quotation will not be further evaluated.

Omissions

Vendors shall not benefit from such ambiguities, errors, omissions, discrepancies, inconsistencies, or other faults.

Except when the interests of HOPE Liberia so require, it is HOPE Liberia standard practice not to make any advance payment(s) (i.e., payments without having received any outputs). Advance payments may not be made unless in exceptional circumstances and with appropriate authorization. Any request for advance payment must be justified and documented in the Quotation. The justification must explain the need for the advance payment, itemize the amount requested, and provide a time-schedule for utilization of The requested advance payment amount.

Where indicated in the RFQ, the contract may be awarded for one or more lots/items At the discretion of HOPE Liberia.

Vendor must clearly state such restrictions and any price variation in their Quotation.

Damages

shall not relieve the Contractor from any of its other obligations or liabilities Pursuant to any current contract or purchase order.

Contract

In the case two (2) or more fully responsive quotations with the same price are received, UN Women will award the contract to the women-owned business. If more than one company is women-owned, HOPE Liberia will request the Best and Final Offer (BAFO) from

HOPE Liberia expects all vendors in the areas of, including but not limited to, transportation, facilities and meeting venues, to include disability considerations for The services to be accessible for all, where applicable.